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Manager, Foundation Relations

American Museum of Natural History
United States, New York, New York
200 Central Park W (Show on map)
Feb 20, 2026
Manager, Foundation Relations

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Posting Details
Position Information










Position Title Manager, Foundation Relations
Department Advancement - 130
Position Summary
The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate information about human cultures, the natural world, and the universe through a wide-ranging program of scientific research, education, and exhibition.

The Manager, Foundation Relations is responsible for the operational and administrative infrastructure that enables the Foundation Relations team's fundraising success. This position plays a central role in prospect research, grants administration, data management, and stewardship coordination, ensuring smooth workflows and accurate tracking of all foundation activities. In addition to maintaining a small portfolio of funders, the Manager supports proposal and report development by conducting research; gathering programmatic and financial information from Museum colleagues; and drafting proposals, correspondence, and other materials. A key function is maintaining the team's systems and processes-including the grants calendar, prospect database, and documentation library-to support strategic decision-making by the Director and Associate Director. The Manager also coordinates logistics for foundation site visits and other cultivation activities, and liaises with Advancement Services on compliance, budget, and other financial or operational questions.

Job responsibilities include, but are not limited to:
Prospect Research & Grants Administration

  • Conduct research on current and prospective foundation donors, monitoring funding trends, RFPs, and alignment with Museum priorities.
  • Maintain and update prospect grids and the team's annual grants calendar, tracking proposal and report deadlines to ensure timely submissions.
  • Manage grant files and coordinate with Advancement Services to maintain a documentation library of institutional materials required for proposals and reports.
  • Monitor pledge payment schedules and follow up on overdue payments, track incoming grants; reconcile internal tracking with Advancement Services and Finance.
  • Prepare prospect briefings and research summaries for the Director and Associate Director in advance of meetings and site visits.


Proposal & Report Support

  • Gather programmatic information from Museum colleagues in Science, Learning and Public Engagement, and other departments, as needed, to support proposal and report development.
  • Draft letters of inquiry, proposals, acknowledgment letters, and routine funder correspondence for review by the Director.
  • Compile budget information and coordinate with Advancement Services and Finance to prepare accurate financial data for proposals and reports.
  • Edit and proofread proposals, reports, and other materials drafted by team members.

Stewardship & Cultivation Coordination

  • Coordinate logistics for foundation site visits, including scheduling with Museum colleagues, preparing itineraries, arranging meeting spaces, and greeting visitors.
  • Maintain foundation invitation lists for exhibition openings, special events, and holiday correspondence.
  • Support stewardship activities by gathering impact data and program updates from Museum staff for inclusion in reports and funder communications.
  • Staff periodic Advancement events in evenings or on weekends, as needed.

Data Management & Operational Support

  • Enter and track all foundation proposals, actions, and projections in Raiser's Edge NXT; maintain accurate and up-to-date records.
  • Submit quarterly foundation contributions data to Secretary and Development Reports for Museum Board meetings.
  • Review foundation crediting and recognition requests as needed.

The expected salary range for the Manager, Foundation Relations is $67,000/annual - $72,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.
Minimum Qualifications

  • Bachelor's degree in Museum Studies, Non-Profit Management, Science, English, Journalism or another relevant field.
  • At least 3 years of progressive professional experience in nonprofit development, grant administration, or a closely related field
  • Demonstrated experience with prospect research and grants administration.
  • Strong writing, editing, and proofreading skills.
  • Proficiency with CRM systems.

Preferred Qualifications

  • Foundation relations experience.
  • Experience with Raiser's Edge.

Physical Demands

  • Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
  • Must be able to move about the Museum campus.


Category Full-Time
Total Number of Scheduled Hours Per Pay Period 70
Union Status Non-Union
FLSA Exempt
Expected Salary Minimum $67,000/annual
Expected Salary Maximum $72,000/annual
EEO Statement
The American Museum of Natural History is an Equal Opportunity Employer. The Museum does not discriminate with respect to employment, or admission or access to Museum facilities, programs or activities on the basis of race, creed, color, religion, age, disability, marital status, partnership status, gender (including sexual harassment), sex, sexual orientation, gender identity, gender expression, genetic information, pregnancy and lactation accommodations, alienage or citizenship status, current or former participation in the uniformed services, status as a veteran, caregiver, pre-employment marijuana testing, sexual and reproductive health decisions, salary history, national or ethnic origin, height, weight, or on account of any other basis prohibited by applicable City, State, or Federal law. Additional protections are afforded in employment based on arrest or conviction record, status as a victim of domestic violence, stalking and sex offenses, unemployment status, and credit history, in each case to the extent provided by law.
Quick Link https://careers.amnh.org/postings/4723

Posting Detail Information




Posting Number GS975P
Open Date 02/19/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).



  1. *
    Do you have a bachelor's degree in Museum Studies, Non-Profit Management, Science, English, Journalism or another relevant field?

    • Yes
    • No


  2. *
    Do you have at least 3 years of progressive professional experience in nonprofit development, grant administration, or a closely related field?

    • Yes
    • No


  3. *
    Do you have demonstrated experience with prospect research and grants administration?

    • Yes
    • No


  4. *
    Do you have proficiency with CRM systems?

    • Yes
    • No




Documents Needed To Apply
Required Documents

  1. Resume
  2. Cover Letter


Optional Documents

Applied = 0

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