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University of North Carolina Charlotte jobs

HRL Facilities Purchasing Specialist

University of North Carolina Charlotte
$40,665 - $50,831
United States, North Carolina, Charlotte
Feb 19, 2026
HRL Facilities Purchasing Specialist
Please see Special Instructions for more details.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.

* The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
* Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
Position Information
General Information




















Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 010573
NC Salary Grade Equivalency NC10
Classification Title Administrative Support Specialist - Advanced
Working Title HRL Facilities Purchasing Specialist
Salary Range $40,665 - $50,831
Anticipate Hiring Range $40,665 - $50,831
FLSA Status Non Exempt
Division Student Affairs
Department Housing and Residence Life (Adm)
Work Unit Housing and Residence Life
Work Schedule
8:00 am - 5:00 pm; Monday - Friday, with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
The HRL Facilities Purchasing Specialist performs a wide range of financial and procurement functions of varying complexity in support of the Facilities Services Office within Housing and Residence Life ( HRL). This role exercises sound judgment in preparing purchasing transactions, reviewing expenditures, and reconciling accounts against the HRL budget. The position works closely with the HRL Business Services team and provides cross-functional support, serving as backup coverage when needed.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Essential Job Duties

  • Process and audit purchasing and payment transactions using University systems, including 49erMart, purchasing cards, and direct pay requests, ensuring accuracy, compliance, and proper account coding.
  • Create and manage requisitions, purchase orders, MISOs, receiving records, and invoice submissions while reconciling purchase orders, receipts, and invoices, maintaining documentation, and supporting Business Services purchasing needs.
  • Serve as a liaison with vendors to resolve discrepancies, coordinate returns, and address invoice and payment issues.
  • Track and reconcile financial activity across multiple transaction types, including on-campus services, facilities work orders, vehicle expenses, and project costs.
  • Prepare monthly and weekly financial reports, monitor account balances, and align internal records with Banner Finance data.
Other Work Responsibilities

  • Interpret purchasing and budget policies, assist leadership with funding priorities based on account history, and research compliant purchasing sources. Assist HRL Business Services staff as needed, providing backup purchasing and administrative support when primary staff are unavailable.
  • Coordinate with staff in the university's Facilities Management department as needed to complete reports, conduct interdepartmental billing, and approve project requests.
  • Assisting with other HRL Facilities Services administrative tasks as needed.
Departmental Preferred Experience, Skills, Training/Education

  • Graduation from high school at at least 1 years of experience in an office environment.
  • Experience working in a business services-related office environment.
  • Experience working with contractors and vendors.
  • Demonstrated experience using financial and procurement systems such as Banner Finance and 49erMart and a strong proficiency in Microsoft Excel and standard office technology tools.
  • Ability to manage high-volume transactions and large-dollar reconciliations, investigate payment and invoice issues, and identify policy or process concerns.
  • Broad knowledge of departmental programs and services, with the ability to apply that knowledge to problem-solving and cross-departmental coordination.
  • Excellent verbal and written communication skills.
Necessary Licenses or Certifications
Work Location HRL Building
Posting date 02/19/2026
Closing date 03/05/2026
Proposed Hire Date 04/01/2026
Contact Information Donny Edwards
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

* The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write 'see resume' on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
* Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).



  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other



  2. Where did you learn about this posting?

    (Open Ended Question)


  3. *
    What does good customer service mean to you?

    (Open Ended Question)



  4. Have you completed any training or do you have experience with Microsoft Office Suite, i.e. Publisher, Word, Excel, and PowerPoint?

    • No
    • Yes, Beginner Level
    • Yes, Intermediate Level
    • Yes, Advanced Level


  5. *
    Do you have experience using Google Chrome and Microsoft Office (Word and Excel)?

    • No
    • Yes




Applicant Documents
Required Documents

  1. Resume / Curriculum Vitae
  2. Contact Information for References


Optional Documents

  1. Cover Letter / Letter of Interest
  2. Other Document

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