New 
Administrative Specialist Senior
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Chandler | |
 Feb 19, 2026 | |
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Administrative Specialist Senior Job ID: 322386 Location: Chandler-Gilbert Comm College Full/Part Time: Full Time Regular/Temporary: Regular Hiring Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday-Friday, 8:30 a.m. - 5:00 p.m. Summer Schedule: Monday-Thursday, 10-hour workdays Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary The Administrative Specialist Senior works under the direction of the Program Manager and in collaboration with Program Coordinators to provide comprehensive administrative, front desk and office support to the Tutoring/Learning Center at Chandler-Gilbert Community College. Our ideal candidate will deliver excellent customer service to diverse populations, including both internal and external customers; take initiative, prioritize tasks, and manage projects to completion in a time-efficient manner to meet department needs; communicate effectively, problem solve, and utilize multiple technological systems to support the department. Essential Functions 30% - Administrative & Operational Support Performs comprehensive administrative and office support functions to ensure efficient daily operations of the Tutoring/Learning Center, working closely with the Program Manager and Program Coordinators. Coordinates facility usage, space readiness, and event logistics. Monitors, verifies, corrects, and enters part-time employee time records as directed by the Program Manager. Arranges maintenance and repair of equipment and facilities as needed. Ensures compliance with established policies and procedures, seeking guidance from the Program Manager when appropriate. 25% - Customer Service & Communication Serves as a liaison to students, community members, and campus departments, providing front-line communication and high-quality customer service. Responds to inquiries in person, by phone, and virtually; resolves concerns or refers individuals to appropriate resources. Acts as the department point of contact for part-time tutors in the absence of the Program Manager and/or Program Coordinators. Prepares and distributes program materials, including flyers and presentations. Represents the department at campus outreach and orientation events. Communicates program policies and procedures to students, staff, and community members. Monitors website content and submits update requests as needed. 15% - Budget & Procurement Support Assists the Program Manager with monitoring budgets, funding, and expenditures; may support budget preparation activities. Monitors inventory and orders supplies. Reviews and reconciles requisitions and invoices in collaboration with the Program Manager. Communicates with vendors regarding purchases and delivery details. 15% - Data Management & Reporting Collects, monitors, reviews, and updates data, records, and program documentation. Researches, compiles, and analyzes information in support of Learning Center operations. Prepares departmental reports and verifies data accuracy. Develops and maintains organized filing and record-keeping systems. 15% - Program & Staff Support Assists with the development and implementation of program guidelines, forms, policies, and procedures. Supports the hiring and separation processes for part-time employees. Develops training materials as assigned. Participates in staff trainings and orientations alongside the Program Manager and Program Coordinators. Monitors student activity within tutoring spaces. Performs other duties as assigned, consistent with the grade level of the position. Minimum Qualifications Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications 1. Demonstrated experience delivering excellent customer service to diverse populations of internal and external customers or stakeholders. 2. Excellent communication skills and attention to detail as evidenced in the cover letter and resume, as demonstrated by the applicant's composition, grammar, spelling skills, and attention to detail. 3. Experience using critical thinking and troubleshooting to make on-the-spot decisions that could impact the department. (e.g. monitoring schedules, inventory, large databases, competing priorities, etc.) 4. Experience using various software applications to produce marketing communications, schedule meetings/events, create reports and complete projects (Microsoft Office or Google Suite, HCM, Canva, Adobe, TracCloud, Cranium Cafe, etc.). 5. Experience in monitoring budgets, preparing requisitions, tracking inventory/supplies, invoicing, and maintaining financial records using an online Financial Management System. 6. One year of full-time, relevant MCCCD experience within the previous two years. **** Experience within other community college systems or higher education institutions is valued and may be considered in addition to MCCCD experience. External candidates are encouraged to apply. Special Working Conditions Work is routinely performed in an indoor, office environment. May be required to work at multiple sites or locations. May be required to sit for a prolonged period of time; viewing a computer monitor and typing. Will be required to work in an area of light to heavy noise levels daily (primarily from multiple conversations). How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Apply on or before 2/27/2026 to be considered. EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322386&PostingSeq=1 jeid-1d937a261852fc44819b5b54fa62249b | |