Job Site Clerk

In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets & other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

Job Responsibilities:

• Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions
• Coordinate and organize a system to complete daily tasks required
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public
• Organize the office files, contracts, and submittals similar to the system used in the corporate office
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis
• Log daily subcontractor's activities, weather, rainfall, deliveries, and meetings on the Superintendent's Daily Report
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent
• Call vendors for quotes to do a cost comparison for materials or rental equipment
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Education/Experience:

• High school diploma preferred

Specific Knowledge, Skills, License, Certifications:

• Good organizational skills
• Good verbal skills
• Ability to use Computers & Microsoft Office programs, and Office Equipment
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment
• Ability to visually verify various report results
• Ability to perform light physical work, may be required to lift up to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping, and other repetitive tasks
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

Haskell offers a very robust and comprehensive benefits package! Some of our offerings are:

• Health, dental, and vision insurance plans
• Company provided hospital indemnity, accident and critical care plans
• Retirement savings plan (401k) with company discretionary matching contributions
• Employee Stock Ownership Plan
• Paid time off and nine company holidays
• Professional development and training opportunities to enhance your skills and advance your career
• Flexible work hours and remote work options
• Employee assistance programs for physical and mental well-being
• Opportunities for growth and advancement within the organization
• AND many more!

Environmental Factors and/or Physical Requirements:

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.

Haskell is a Drug-Free Workplace.

El equipo de Construccion y Manufactura de Haskell respalda a todos los grupos de entrega y proyectos de la empresa en Estados Unidos, proporcionando personal de campo, apoyo logistico y formacion continua para que los colaboradores avancen en su carrera. Como parte de este equipo, este puesto le permitira participar en la construccion de instalaciones clave, colaborando con el personal de obra para superar obstaculos y resolver problemas en el sitio. En este cargo sera la persona que recibe a los visitantes en la obra y gestiona la informacion administrativa diaria: registrara visitas, atendera llamadas y las dirigira al personal adecuado, administrara tiquetes de entrega y otra documentacion a enviar a la oficina principal y dara seguimiento a las hojas de tiempo de los empleados de campo bajo la supervision del superintendente. Tambien realizara pedidos de suministros, mantendra la oficina organizada y limpia, tomara minutas de reuniones, hara copias, gestionara archivos y bitacoras y recibira entregas. Responsabilidades principales Trabajar directamente para el Superintendente, siguiendo instrucciones y procedimientos para completar tareas administrativas y orientadas al proyecto. Coordinar y organizar un sistema para completar las tareas diarias requeridas, manteniendo una atencion cortes y profesional con empleados, clientes, subcontratistas, proveedores y publico en general. Organizar los archivos de oficina, contratos y submittals de acuerdo con el sistema utilizado en la oficina corporativa. Operar computadoras y programas de Microsoft Office (Word, Excel, Outlook) y equipos de oficina como copiadoras, impresoras, escaneres y rotuladoras. Mantener hojas de tiempo, horas semanales y viaticos del personal de campo y enviarlos por correo electronico a Nomina; conservar copias de todos los tiquetes de entrega y determinar si corresponden a Ordenes de Compra Mayores o de Campo, enviando la documentacion original al Gerente de Proyecto o a Cuentas por Pagar. Registrar y emitir numeros de Ordenes de Compra de Campo; ingresar datos de renta y uso en reportes de equipo de alquiler; llevar el registro de uso de concreto y remitirlo mensualmente al Gerente de Proyecto y a Cuentas por Pagar. Registrar diariamente actividades de subcontratistas, clima, entregas y reuniones en el Informe Diario del Superintendente. Comprar suministros de oficina, pedir materiales y equipo de alquiler segun indicaciones, solicitar cotizaciones a proveedores para comparar costos y abrir cuentas de proveedores para compras o rentas mensuales. Educacion y experiencia Se prefiere diploma de escuela secundaria. Conocimientos y habilidades especificas Buenas habilidades organizativas y de comunicacion verbal. Capacidad para utilizar computadoras, programas de Microsoft Office y equipo general de oficina y para emitir y seguir instrucciones escritas y verbales de forma independiente. Capacidad para verificar visualmente resultados de informes y realizar trabajo fisico ligero (incluido levantar hasta 10 libras y actividades como agacharse, arrodillarse, caminar o alcanzar). Capacidad para vivir la vision y valores de la empresa: Equipo, Excelencia, Servicio y Confianza.

L'equipe Construction & Fabrication de Haskell soutient tous les groupes de realisation et projets de l'entreprise aux EtatsUnis en fournissant le personnel de terrain, le support logistique et des programmes de formation continue afin de favoriser l'evolution de carriere des collaborateurs. Dans ce contexte, ce poste vous permettra de participer a la realisation d'ouvrages essentiels en collaborant avec les equipes de chantier pour surmonter les obstacles et resoudre les problemes sur site. Dans cette fonction, vous accueillez les visiteurs sur le chantier et veillez a leur inscription dans le registre, repondez aux appels telephoniques et les orientez vers les interlocuteurs appropries, gerez les bons de livraison et autres documents a transmettre au siege et suivez les feuilles de temps des employes de terrain sous la supervision du surintendant. Vous passez des commandes de fournitures, maintenez un bureau propre et organise, redigez les comptes rendus de reunions, effectuez des copies, tenez a jour les dossiers et registres et recevez les livraisons. Responsabilites principales Travailler directement pour le surintendant; les taches sont principalement administratives et liees au projet et necessitent la comprehension et l'application rigoureuse des consignes. Mettre en place et organiser un systeme permettant de realiser les taches quotidiennes requises, tout en restant courtois et professionnel avec les employes, les clients, les soustraitants, les fournisseurs et le public. Organiser les dossiers du bureau, contrats et submittals conformement au systeme utilise au siege. Utiliser l'ordinateur et les programmes Microsoft (Word, Excel, Outlook) ainsi que les equipements de bureau tels que photocopieurs, imprimantes, scanners et etiqueteuses. Tenir a jour les feuilles de temps, heures hebdomadaires et per diem des employes de chantier et les envoyer chaque semaine au service Paie; conserver des copies de tous les bons de livraison, determiner s'ils relevent d'un bon de commande principal ou de terrain et transmettre les originaux au chef de projet ou au service Comptes fournisseurs. Enregistrer et attribuer les numeros de bons de commande de terrain, saisir les donnees de location et d'utilisation dans les rapports d'equipements loues, suivre la consommation de beton et envoyer les rapports mensuels au chef de projet et a la comptabilite fournisseurs. Renseigner quotidiennement les activites des soustraitants, la meteo, les livraisons et les reunions dans le rapport journalier du surintendant. Acheter les fournitures de bureau, commander les materiaux et les equipements de location selon les directives, contacter les fournisseurs pour obtenir des devis comparatifs et ouvrir des comptes fournisseurs pour les achats ou locations mensuelles. Formation et experience Diplome de fin d'etudes secondaires souhaite. Competences specifiques Bonnes competences d'organisation et de communication orale. Capacite a utiliser l'informatique, les logiciels Microsoft Office et le materiel de bureau general et a donner et suivre des consignes ecrites et orales de maniere autonome. Aptitude a verifier visuellement les resultats de rapports et a effectuer des taches physiques legeres (soulever jusqu'a 10 livres, se pencher, s'agenouiller, marcher, saisir, etc.). Capacite a incarner la vision et les valeurs de l'entreprise : Equipe, Excellence, Service et Confiance.