Senior Business Assistant

Lubbock

43801BR

Computer Science

Position Description

Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

The Department of Computer Science offers four degree programs, including Bachelor of Science in Computer Science, Master of Science in Computer Science, Master of Science in Software & Security Engineering, and Doctor of Philosophy (PhD) in Computer Science. As of Fall 2023, the department has 347 undergraduate major students and 731 graduate students, including 660 Masters and 71 PhD students. The department currently has 22 faculty members including 17 tenured or tenure-track faculty and 5 teaching faculty members. For more information, please visit http://www.cs.ttu.edu/.

Major/Essential Functions

• Dealing with public, including students, faculty, staff, alumni, and any other visitors or callers to the department.
• Making travel arrangements for faculty, staff, students, and visitors including prospective faculty members.
• Handling travel forms, reimbursements, vouchers, including travel POs and Budget Revisions needed.
• Handling acquisitions, TechBuy purchases, orders and maintains office supplies, and handling Pcard reconciliation.
• Coordinate office hours for faculty. Coordinate textbooks orders for courses and ordering desk/review copies for faculty.
• Scheduling rooms for faculty. Support of student organizations and student activities for the department.
• Scanning and filing of materials. Making copies for faculty, TAs, GPTIs, Instructors, and staff.
• Making documentation binders such as faculty dossiers.
• Assists daily office administrative routines and daily operations. Handling public announcements, such as seminar announcements. Assists property inventory management and updates.
• Assists space and room upgrade needs.
• Other duties as needed.

Knowledge, Skills, and Abilities

• Ability to leverage knowledge and skills gained through education or training to perform job duties.

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

• Computer skills such as Microsoft Office programs.
• One year clerical experience.
• Knowledge and experience with Techbuy, Raiderlink, Ad Astra.
• Accurate typing skills and the ability to learn new programs and procedures quickly.
• Experience with TTU Banner, travel, and P-card processes.

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Pay Basis

Hourly

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Hourly Pay Range

$17.69 - $22.98 - $28.32

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

Travel Required

None

Shift

Day

Schedule Details

8-5

Grant Funded?

No

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.