Talent Acquisition Coordinator

Title: Talent Acquisition Coordinator

Executive Area: Administration and Finance

College/School/MBU: Administration & Finance

Department: VC Admin & Finance HR

Work Location: Amherst

Schedule: Full time

Work Arrangement: Onsite

Job Summary

The Talent Acquisition Coordinator plays a critical role in maintaining efficient recruitment processes and directly supporting the University's recruitment and onboarding activities and goals for a high volume of local recruitment needs on campus. The Coordinator collaborates closely with Talent Acquisition and Human Resources teams, and delivers hands-on support to hiring managers and candidates. This position applies professional human resources knowledge and sound judgment to ensure compliance with policies and collective bargaining agreements, while delivering superior customer service.

Essential Functions

Oversee and coordinate recruitment activities in the applicant tracking system including but not limited to tracking vacant positions, monitoring requisition progress, analyzing applicant pool quality, evaluating recruitment advertising effectiveness, preparing comprehensive search summaries and offer letters.

Manage timely submission, follow up, and implementation of personnel actions in HRIS.

Assist walk-in applicants, new staff, and potential and current employees with general HR inquiries related to job applications and hiring processes.

Support Talent Acquisition consultants in sourcing efforts by maintaining candidate databases and pipelines.

Develop and maintain collaborative working relationships for recruitment processes by prioritizing open positions. Develop or revise position descriptions to align with operational needs.

Advise hiring managers on University hiring policies, collective bargaining agreements, and effective use of the applicant tracking system (PageUp).

Assist job applicants with the background check process, providing timely status updates to applicants and hiring authorities.

Facilitate onboarding to create a welcoming experience for new staff by scheduling orientation sessions and assisting with hiring paperwork completion.

Support recruitment and search activities by reviewing and approving hiring requisitions, search proposals, and offer cards; managing applicant statuses and communications in PageUp.

Prepare and distribute regular recruitment-related reports. Identify opportunities for streamlining processes to improve efficiency.

Coordinate and participate in recruitment events, including virtual, onsite and offsite events including but not limited to job fairs, networking sessions, workshops and information sessions. Proactively identify and suggest participation in events that may benefit recruitment and sourcing efforts.

Prepare and submit employee status change requests for review and approval including interim coverage, transfers, promotions and equity reviews in compliance with collective bargaining agreements and University policies.

Other Functions

Perform other related duties and assist in projects as assigned.

Minimum Qualifications

High School Diploma with a minimum of three (3) years of experience in human resources or an Associate's degree with one (1) year of experience in human resources.

Demonstrated ability to apply HR knowledge and sound judgment to support recruitment and hiring processes.

Demonstrated working knowledge of human resources practices, policies, and procedures.

Strong organizational skills and attention to detail.

Strong customer service skills and excellent written and verbal communication skills.

Ability to work effectively in a high-volume environment with multiple competing demands.

Professional, proactive, and collaborative team player with a positive attitude.

Ability to maintain confidentiality and communicate effectively.

Proficiency in Microsoft Office Suite.

Ability to travel occasionally to local recruiting and networking events as business needs dictate.

Preferred Qualifications

Bilingual in Mandarin, Vietnamese, and/or Spanish

Public Notary License

Experience with PeopleSoft, PageUp, or Salesforce.

Experience in higher education or the public sector.

Familiarity with OFCCP recruiting requirements.

Experience attending or coordinating career fairs.

Experience working in an HR role in a union environment or higher education.

Working Conditions

Work is performed in a standard office or indoor university environment and involves minimal physical exertion.

Work Schedule and Work Arrangement

Monday - Friday, 8:30am-5pm

Salary Information

Pay Grade: PSSAP Grade 25

Click here to view the Professional Staff Hiring Ranges

Special Instructions for Applicants

Along with the application, please submit a resume, and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.

This position will remain open for the time period required by any applicable collective bargaining agreement and will continue until a suitable candidate pool is identified. Interested applicants are strongly encouraged to apply early.