Administrative Assistant

Posting Duration: This posting will be closed February 15, 2026, and will only be extended if we need to see more candidates to fill the position.

POSITION SUMMARY

We are a fast-growing company in a dynamic, entrepreneurial environment, and we're looking for an Administrative Assistant to provide office support. This entry-level role focuses on ensuring our office operation is smooth, supporting team events, assisting with senior level executive needs and Human Resources, as well as handling a variety of administrative tasks.

The ideal candidate is someone who thrives in a high- energy, fast-paced environment, has a strong work ethic, a humble attitude, and is eager to learn, contribute and roll up their sleeves to help the team succeed. The individual will work independently on many tasks but always with a collaborative, team-first, mindset.

Essential Responsibilities:

• Maintain an "investor ready" office by keeping communal areas clean, tidy, and fully functional.
• Assist Human Resources with candidate interviews (e.g., greeting and shepherding interviewees), onboarding schedules (including new-hire swag), scheduling any necessary training sessions, and travel arrangements as needed.
• Support investor and guest events (local and occasional travel): coordinate transportation, accommodations, logistics, swag, and collaborate with Marketing on communications.
• Help Senior level Executives (Head of Private Credit, Head of Public Credit and Managing Director, Head of Origination) with expense reports through Concur.
• Coordinate team meetings and events (e.g., Monday stand-ups, Lunch and Learns, Annual Holiday Party, Summer Events): handle scheduling, room reservations, food/beverage, and setup using tools like Microsoft Outlook & Teams
• Serve as office liaison with vendors (IT, maintenance, cleaning) and support the Office Manager as needed.
• Act as concierge for Forum guests: welcome visitors, handle requests, and provide high-touch customer service.
• Organize and maintain files and record systems as needed.
• Perform other administrative tasks and special projects assigned.

Supervisory Responsibilities: None.

Skills, Qualifications, Additional Responsibilities:

• Minimum 2 years of relevant work experience (office support, customer service, coordination, or similar transferable experiences: entry-level candidates with strong positive attitude and transferable skills considered)
• Exceptional attention to detail, organization, and ability to multitask in a fast-paced environment.
• Strong work ethic, proactive mindset, and ability to work independently with minimal supervision.
• Humble, positive attitude with no ego and a true team player who enjoys helping others and contributing to group success.
• Excellent verbal and written communication skills
• Adaptable, flexible, and comfortable in a start-up/growth environment where priorities can shift quickly.
• Resourceful problem-solver with "can-do" approach and willingness to learn quickly.

Education & Technical Skills:

• Associate's degree or equivalent experience required.
• Proficiency in Microsoft Office, especially Outlook (email, calendar, scheduling) and Teams (video/conference setup)

In addition to the above, Forum employees are expected to demonstrate these Forum Core Values:

• DRIVEN
• COLLABORATIVE
• CONVICTION
• HUMBLE

Physical Demands:

While performing the duties of this Job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Compensation Information:

Base salary range is $60,000 to $75,000. This range is estimated for this role; actual pay may be different.

Benefits for full-time employees include medical, dental, vision, life insurance, long-term and short-term disability insurance, employee assistance program, Health Savings Accounts, Flexible Spending Accounts, 401(k) with company match program, 12 paid company holidays, self-managed PTO, anniversary milestone program/awards, gift matching program.