Associate, Ordering

Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.

About the Role

We're looking for a detail-oriented and collaborative professional to join our team as an Associate, Ordering. In this role, you will support the acquisition and fulfillment of complex vehicle and specialty equipment orders sourced from dealer inventory. You will manage purchase order creation, documentation accuracy, and vendor invoicing for standard and customized assets such as upfit trucks, trailers, forklifts, and other specialty equipment. This role serves as a key liaison between dealers, suppliers, and internal stakeholders to ensure timely payment processing, compliance with financial controls, and delivery readiness.

What You'll Do

• Issue and manage purchase orders for vehicle and equipment acquisitions.
• Verify dealer and supplier invoice accuracy, ensuring documentation meets payment and compliance standards.
• Manage receipt of Manufacturer's Statement of Origin (MSO) and initiate the MSO process timely.
• Ensure purchase order data accuracy and completeness throughout the order lifecycle.
• Serve as the primary point of contact for dealers on post-payment activities including MSO requests and payment confirmation.
• Engage with clients and suppliers to provide order, payment, and delivery status updates.
• Coordinate with internal teams to resolve fulfillment, documentation, or payment discrepancies.
• Support supplier onboarding by collecting required documentation and ensuring system setup accuracy.

Basic Qualifications

• High school diploma or GED.
• 1 to 2 years of business experience.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook or comparable software applications.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in processing and documentation.
• Ability to legally work in the country of hire without employer sponsorship.

Preferred Qualifications

• Education: College/University degree preferred.
• Automotive or fleet industry experience.
• Demonstrated problem-solving and critical-thinking ability.
• Ability to work independently in a fast-paced environment.
• Customer-focused mindset with strong relationship-building skills.

Location

Current Location: Hopkins, MN

The hiring pay range for this position is $22.50/hour to $30.94/hour. Actual compensation within this range will be dependent upon the individual's knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed pay range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.

What's in it for You
* A culture of innovation, empowerment, decision-making, and accountability
* Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
* Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)

Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.

Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request.Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rsum and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.

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