New

Executive Assistant

University of Missouri-Columbia
parental leave, paid time off
United States, Missouri, Columbia
801 Conley Avenue (Show on map)
Jan 30, 2026
Hiring Department Office of Medical Education Job Description The School of Medicine Office of Medical Education is seeking a highly organized, proactive Executive Assistant to provide executive-level administrative support to dean-level leadership. This role is ideal for someone who thrives in a fast-paced academic environment, anticipates needs, and keeps operations running smoothly behind the scenes. Key Responsibilities Executive & Calendar Management * Manage complex scheduling through Outlook, including prioritizing appointments and resolving conflicts * Coordinate all meeting logistics including room reservations, technology, meals, and materials * Communicate with attendees to ensure preparedness and availability Leadership & Committee Support * Provide administrative support to the Medical Education Leadership team and committees * Schedule meetings and distribute agendas and materials * Take and prepare meeting minutes * Assist with special projects and ongoing initiatives Academic & Program Support * Support faculty evaluation processes * Assist with accreditation-related documentation and coordination * Plan and support events and leadership activities * Draft professional correspondence and prepare PowerPoint presentations Administrative & Operational Support * Manage confidential communications and sensitive documents * Arrange travel and process reimbursement reports * Track expenses and provide general office support Other duties as assigned ________________________________________ What Makes You a Great Fit * Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams * Exceptional attention to detail and organizational skills * Ability to manage multiple priorities with professionalism and discretion * Self-starter with initiative and strong problem-solving skills * Collaborative, flexible team player who supports leadership with confidence Shift Monday - Friday 8:00 a.m. - 5:00 p.m. Occasional evenings and weekends may be required to accommodate special events. Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Anticipated Hiring Range Salary Range: $18.87 - $26.50 hourly Grade: GGS - 008 University Title: EXECUTIVE ASSISTANT Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Materials In addition to the Online Application, please provide a Resume/CV. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.