Cleared Administrative Support Specialist for W93/Mk7 Program, Onsite

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

The W93/Mk7 program is seeking a highly motivated and agile Administrative Professional to play a pivotal role in ensuring the seamless execution of program activities. You will be an integral part of a passionate team, collaborating closely with technical staff, management, and customers to address diverse and evolving program needs.

The selected candidate will leverage their expertise to prioritize effectively and manage multiple tasks. This role includes a diverse range of responsibilities, and your analytical and critical thinking skills will be essential in identifying solutions that enhance program execution. You will have the opportunity to lead initiatives that standardize processes and drive continuous improvement, significantly enhancing the program's overall efficiency and effectiveness.

Key Responsibilities Include:

As part of a unified W93 program team, you will understand business relationships and priorities to anticipate needs proactively. You will thrive in a collaborative environment, embracing new challenges for mission success.

General Responsibilities:

• Perform administrative support tasks for the W93 program.
• Gather, track, verify, and generate reports on data from multiple sources.
• Review and analyze data to reconcile discrepancies.
• Design processes to enhance workflows.
• Implement and administer Sandia National Laboratories' policies and programs.
• Process purchase requisitions and procurement card activities as needed.

Typical Responsibilities for W93:

• Support program business processes such as on-boarding, calendaring, training, metagroups, and communications.
• Ensure clear and timely communication across internal and external personnel.
• Identify and lead improvements in program administrative support functions.
• Coordinate all aspects of program meeting logistics.
• Facilitate meetings including managing agendas, updating dashboards, standardizing documents, capturing meeting minutes, and tracking action items.
• Collaborate with Information Managers to enhance information sharing and documentation management.
• Develop and maintain solutions for effective communication, such as email distribution lists, organizational charts, and communication initiatives using software solutions like SharePoint and Confluence.
• Coordinate document movement between sites and compile reports on project status.

Due to the nature of the work, the selected applicant must be able to work onsite.

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

• High school diploma plus three or more years of directly related experience, or equivalent combination of education and experience.
• Experience with Microsoft Office Suite.
• Active DOE Q clearance or equivalent to start.

• Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management and technical staff.
• Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities.
• Customer service-oriented mindset with enthusiasm for supporting the administrative needs of the organization.
• Proactive problem-solving skills and a willingness to troubleshoot challenges.
• Excellent written and verbal communication skills.
• Familiarity with Nuclear Weapons programs and Sandia's program structure.
• Proficient in SharePoint and Confluence.
• Knowledge of general records management practices.

We provide administrative and engineering support to the W93 weapon program. The team leverages partnerships with internal and external stakeholders to meet objectives, and the ASA team specifically provides foundational administrative solutions enabling the program to execute effectively.

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.