Sr. Office Administrator

To provide administrative assistance to Field Managers. Areas include purchasing, accounting, personnel relations, office procedures, job scheduling, best Demonstrated practice performance evaluation, safety and manpower scheduling

* Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from outside sources. Assist in tool control, issue, repair and replacement.
* Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
* Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
* Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
* Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
* Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solutions
* Prepare field payroll for Superintendent's approval.
* Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
* Ability to Prepare reports such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
* Perform administrative tasks such as copying, filing, composing, and typing routine correspondence, preparing outgoing mail, including email and faxes, maintaining contact/address database information, screening phone call, and greeting visitors. Responsible for maintaining various files, records, logos, and manuals for Field Operations and Preparation of required reports.

Minimum Education Level: Bachelors Degree Preferred
Other Special Requirements: Business School or Secretarial Degree

FUNCTIONAL/TECHNICAL EXPERTISE:
* Experience supporting middle management and/or department - 3 years
* Experience in an Administrative Assistant or related training in an administrative function - 5 years
* Previous experiences with an international company highly desired
* Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint