Administrative Assistant

Job Title: Administrative Assistant

Location: Birmingham AL 35243 (Hybrid, 4 days onsite in a week (Friday will be remote)

Duration: 24+ months (Possible extension)

Position Overview

The Administrative Assistant 3 provides expert-level administrative support and leadership to the Sales - Energy Services team. This role is responsible for ensuring seamless daily operations, enhancing organizational efficiency, and supporting ongoing Operations & Maintenance (O&M) activities. The ideal candidate will bring extensive administrative experience, operate independently, and demonstrate exceptional professionalism, discretion, and organizational skills.

Key Responsibilities

• Provide high-level administrative support and leadership to department leadership and team members.
• Independently manage complex calendars, schedules, and appointments, ensuring optimal time management and prioritization of critical tasks.
• Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agenda preparation, materials, and follow-up actions.
• Prepare, edit, review, and format complex documents, reports, presentations, and correspondence with a high degree of accuracy and professionalism.
• Conduct in-depth research, gather and analyze data, and compile detailed reports to support strategic planning and decision-making.
• Handle highly sensitive and confidential information with discretion, integrity, and strict adherence to confidentiality standards.
• Oversee budget management activities, including expense tracking and financial reporting, ensuring accuracy and compliance with organizational policies.
• Serve as a primary point of contact for internal and external stakeholders, delivering exceptional communication, coordination, and customer service support.

Desired Qualifications

• Minimum of 11 years of progressive administrative experience, preferably supporting senior leaders or complex organizations.
• Outstanding written and verbal communication skills with strong interpersonal abilities.
• Proven ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Strong organizational skills with meticulous attention to detail.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.