Finance Administrator

The Finance Administrator is part of the finance team within the Office of Research & Partnerships (ORP), a unit within the Business Affairs Division. This position provides comprehensive financial management and accounting services for ORP business units. The role plays a key part in budgeting, forecasting, financial reporting, and financial analysis, and partners with stakeholders to support sound financial decision-making. The ideal candidate demonstrates a strong service mindset with the ability to build effective working relationships.

This position allows for flexible work arrangements.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Financial Monitoring and Collaboration:

• Monitor financial statements to ensure the integrity and reliability of financial information.
• Identify financial risks and develop risk mitigation strategies.
• Work with departments to identify opportunities for cost savings and revenue generation.
• Foster collaboration across multiple financial functions to streamline processes and improve overall efficiency.
• Provide financial guidance and recommendations to enhance overall fiscal performance.
• Provide Budget to Actuals, Profit and Loss, Balance statements and cash flow reports to operational lead or unit director where appropriate.
• May prepare presentations on departmental budgets to stakeholders, offering insightful explanations of financial strategies and outcomes.
• Review departmental operating budgets for proper application of fund management principles.

Financial Reporting:

• Create and analyze monthly reports used to monitor fund or operational activities.
• Prepare financial and other ad hoc analyses as needed.
• Identify, retrieve, and analyze financial information from various enterprise systems.
• Utilize advanced analytics to extract actionable insights from financial data, supporting data-driven decision-making across the organization.
• Provide data to support market trend analysis, pricing, resource allocation, cost optimization, etc.
• Complete financial forecasting, planning, and modeling of finances aligned with the university fiscal calendar.

Budget Adjustments and Training:

• Prepare and analyze income and expense actuals against planned allocations for assigned funds or units.
• Advise and consult with divisions and departments in the development and implementation of complex annual multi-year budgets and reports.
• Serve as an expert budget resource to division and departmental leaders.
• Train staff on financial processes, analysis, enterprise systems nuances, and related activities.
• Serve on departmental committees and assist with special projects.

Financial Transaction Processing and Approval:

• Serve as Fiscal Officer for assigned accounts.
• Monitor transactions and their associated documentation to ensure compliance of internal and external regulations, policies, and procedures.
• As needed, oversee and perform financial transactions to make payments, collect revenue, initiate purchases, manage assets, and accurately book expenses.
• Authorize purchases and payments based on budget allocations.
• Oversee and review necessary coding and documentation for expenditures, deposits, and correcting entries.
• Oversee unit asset management and inventory in financial systems.
• Conduct audits of partner units where directed.
• Ensure proper records retention of financial documentation.
• Oversee all university-required month-end and fiscal-end responsibilities.

Knowledge, Skills, and Abilities (KSAs):

• Advanced knowledge, understanding, and analysis of financial data to identify trends.
• Advanced knowledge of regulatory requirements and compliance standards.
• Ability to communicate complex financial information effectively to various audiences.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.