Administrative Specialist

Title: Administrative Specialist

Location: Fountain Valley

Department: Utilization Management

Status: Full-time

Shift: Days

Pay Range: $26.48/hr - $38.40/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability.Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

An Administrative Assistant is a professional who provides administrative roles thathelp tofacilitate the daily functions and operations of the department. The Administrative Assistant uses computer software to create spreadsheets, manage databases; and prepare presentations, reports, and documents.

Essential Functions and Responsibilities of the Job

1. Provides more complex administrative support and project coordination for the department head, managers, and/or staff members to include the following: Answers phones, screens calls, takes messages, and routes to appropriate members/staff.

1. Manages multiple calendars and schedules/plans meetings.

1. Coordinates project proposals andrecommendsupdates to department documents.

1. Schedule meetings, prepare agendas for meetings, and prepare meeting minutes.

1. Tracking task and project progress

1. Prepare operational reports e.g., productivity, and JOC data.

1. Respond to operational team requests.

1. Organize ShareFile, update and maintain share file folders.

1. Prepare PowerPoint presentations for meetings as needed.

1. Runsstandard reports including metrics, census, hospitalization, emergency visits, etc.

1. Demonstrates proficiency in computer navigation and medical/financialdatabasescommunications.

1. Typing up copy for presentations

1. Prepare JOCpresentationand maintainJOCcalendar.

1. Monitor and/or respond to routine email/inquires for others

1. Performs other duties as assigned.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare-that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there's more...Check out ourMemorialCare Benefitsfor more information about our Benefits and Rewards.