Administrative Assistant

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Salary offers are based on information contained within the application and any attachments (licenses, certifications, etc.). Please ensure your profile and resume are up to date with all experience, education, and skills you wish to be considered.

Loudoun County Parks, Recreation & Community Services (PRCS) is dedicated to connecting all communities through exceptional people, parks, and programs. Our goal is to make Loudoun the community of choice through outstanding experiences while promoting diversity, equity, inclusion, and accessibility. We collaborate to deliver programs and community services that provide social, personal, economic, and environmental benefits to last a lifetime. Come be a part of something that matters!

We invite qualified applicants to apply for a full-time administrative assistant position available in the Children's Programs division. Children's Programs deliver extensive services and activities to a diverse array of Loudoun County residents and visitors, operating across 65 sites for after-school programs and camps designed for school-aged children. This role involves administrative duties such as gathering and organizing data, reviewing registrations for complete information, assisting families with participant registration forms, responding to phone and email inquiries, addressing standard program inquiries, performing data entry tasks, managing the ordering and distribution of supplies, handling mail processing, and drafting email correspondence and documents. The ideal candidate should demonstrate strong organizational and problem-solving skills, have proficient knowledge of basic Microsoft Suite software, exhibit excellent verbal and written communication skills, maintain keen attention to detail, possess effective time management skills, and be capable of working independently.

We are currently hiring for the following location(s):

• PRCS, 742 Miller Drive SE, Leesburg, VA

• Offer administrative assistance to program personnel by collecting, structuring, and preserving precise data and documentation, facilitating daily office functions, and aiding with designated special projects.
• Review participant registrations to ensure all required information is complete and accurate; follow up with families as needed.
• Assist families with completing and submitting participant registration forms and related documentation.
• Respond to phone calls and email inquiries regarding programs and services in a professional and timely manner, addressing routine program questions while escalating non-standard or complex issues to the appropriate staff.
• Perform accurate data entry and maintain electronic and paper filing systems.
• Coordinate the ordering, tracking, and distribution of program supplies and materials.
• Draft, proofread, and format email correspondence, forms, and basic documents.
• Maintain confidentiality of participant, family, and program information.
• May carry out additional critical job responsibilities pertinent to the role and departmental allocation.

High School diploma or equivalent and two (2) years of related clerical/administrative work experience or equivalent combination of education and experience.

• Bachelor's degree in Office Management, Business Administration, or related field.

Employment is contingent upon successful completion of background check(s), to include criminal, credit, fingerprinting, and DMV checks. Valid driver's license and good driving record when required for job-related duties.

*Occasionally, this position may be required to perform duties beyond the typical workday schedule. *