ADMINISTRATIVE CLERK III

***CANDIDATE MUST REPORT TO CLIENT SITE DAILY***

Job Summary

The Administrative Clerk 3 is a senior-level role responsible for overseeing complex administrative processes and ensuring compliance with internal and government standards. This position provides advanced support to executive and technical teams, coordinates high-level administrative workflows, and serves as a subject matter resource for administrative policies. The role supports programs in cybersecurity, DevSecOps, AI, and related technical domains and may provide mentorship to junior clerks.

As with any position, additional expectations exist. Some of these are, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), and staying focused on the assigned tasks including company meetings, and completing other tasks as assigned.

Responsibilities

• Serve as lead administrative coordinator for assigned projects or departments
• Track and maintain government contract records and deliverables
• Develop, format, and review reports, presentations, and proposals
• Coordinate meetings, calendars, and high-level briefings for executive staff
• Manage workflows for procurement, timekeeping, and operational documentation
• Oversee updates to standard operating procedures and ensure policy adherence
• Support internal audits and compliance tracking
• Provide guidance and training to junior administrative personnel
• Ensure quality, accuracy, and confidentiality in all administrative tasks

Basic Qualifications

• High School Diploma or equivalent
• 4+ years of administrative, project coordination, or executive assistant experience
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite and Google Workspace
• Ability to manage complex administrative workflows independently
• U.S. Citizenship
• Ability to obtain and maintain a government security clearance
• If applicable: If you are or have been recently employed by the U.S. government, a post-employment ethics letter will be required if employment with VSolvit is offered

Preferred Qualifications

• Associate or Bachelor's degree in Business Administration or related field
• 5+ years of experience supporting DoD programs or federal contract operations
• Familiarity with document control systems, configuration management, and contract documentation

Company Summary

Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.