Grants Administrator

Grants and Finance Administrator

Unit Overview

The staff of the Office of Research Grants (ORG) acts for the American Chemical Society in the administration of all research grant programs of the Society. The mission of the Office of Research Grants is to administer these programs so that they conform to the guidance provided in the founding documents, and at the same time have significant impact consistent with the vision for the programs provided by the ACS Board of Directors. The office administers the ACS Petroleum Research Fund (PRF), the Herman Frasch Foundation Grants in Agricultural Chemistry, the Irving S. Sigal Postdoctoral Fellowships, the Irving S. Sigal Global Mobility Awards, the Arthur C. Cope Postdoctoral Fellows Program, and the Jonathan L. Sessler Fellowship for Emerging Leaders in Bioinorganic and Medicinal Inorganic Chemistry.

Position Summary

The Grants and Finance Administrator (GFA) provides direct support to the Grants and Finance Manager in carrying out the day-to-day financial and administrative tasks related to ORG's grant program with a strong focus in supporting the various aspects of the ACS PRF grant program.

Position Accountabilities:

1. Update and maintain Standard Operating Procedures for the GFA.
2. Manage travel reimbursements for PRF committee members from the PRF meetings.
3. Oversee the processing of annual grant personnel and technical reports, ensuring compliance with grant requirements.
4. Prepare and process time extension agreements, ensuring all documents are processed, signed and filed correctly and grants records are updated accordingly.
5. Draft and manage the processing of grant agreements for newly awarded grants, ensuring proper documentation and signatures and that agreements are received in a timely manner.
6. Process monthly grant payments and prepare associated reports.
7. Support the administration of active PRF grants, ensuring timely and accurate processing of grant related tasks.
8. Prepare and submit department financial contracts and payments for processing and approvals.
9. Other duties as assigned.

Education/Experience:

• Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience. Ability to use Microsoft Office Suite-Excel, Word, PowerPoint-at an advanced level required. Familiarity or working experience with a web-based portal submission system and complex database. Specific experience with Salesforce software is preferable.
• Excellent written and verbal communication skills; ability to interact professionally with scientists, committee members, and internal staff.
• Strong organizational skills, attention to detail, and reliability.
• Ability to manage confidential information with discretion.

This role is based in our Washington, D.C. office. A reasonable rate of compensation for this position is between $72,000-$82,000 per year.

ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.