Assistant Executive Director

Seven Hills Senior Living
Reports To: Executive Director
Employment Type: Full-Time

Are you passionate about serving seniors and leading in assisted living? Do you thrive in a leadership role where you can support operations, develop teams, and ensure a high-quality resident experience?

Seven Hills Senior Living is seeking a strong Assistant Executive Director to support a stable, established community. This role partners closely with the Executive Director to ensure smooth daily operations, regulatory compliance, employee engagement, and financial accuracy. The Assistant Executive Director serves as a key operational leader and is positioned as a succession-ready role for future Executive Director opportunities.

• Schedule: Monday-Friday, 8:30am-5:00pm
• Salary Range: $70,000 - $72,000 per year
• Benefits: Competitive benefits package including health insurance, 401(k) match, PTO, floating holidays, meals during shifts, and professional development opportunities

• Partner with the Executive Director to support daily community operations
• Collaborate with department leaders to establish operational goals and maintain accountability
• Serve as a visible, supportive leader to staff and residents
• Act as Executive Director in the ED's absence, as assigned
• Maintain an environment that promotes quality services, safety, and resident satisfaction

• Engage regularly with residents and families to build trust and address concerns
• Support resident move-ins, transitions, and service coordination
• Facilitate resident and family conferences as needed
• Ensure service delivery aligns with resident needs and regulatory standards

• Provide oversight of Business Office functions or directly perform duties as needed
• Review and process payroll, ensuring accuracy and compliance with company policies
• Oversee resident billing processes including move-ins, room changes, move-outs, and leave of absence billing
• Monitor accounts receivable and support collection of resident balances
• Review invoices, prepare bank deposits, and manage ACH payment processing
• Assist with budget development and monitor expenses
• Review monthly financial statements with the Executive Director

• Support recruitment, onboarding, and orientation of new employees
• Maintain accurate employee personnel records in compliance with federal, state, and company requirements
• Ensure compliance with timekeeping, payroll, and labor regulations
• Process employee changes, terminations, workers' compensation documentation, evaluations, and training records
• Support performance management, coaching, and corrective action processes
• Monitor staffing levels and collaborate with leaders to address coverage needs
• Promote employee engagement, retention, and professional development

• Ensure compliance with all state and federal assisted living regulations
• Maintain knowledge of Housing with Services requirements and survey readiness
• Partner with the Executive Director and Director of Nursing to address compliance concerns
• Support accurate documentation and regulatory reporting

• Bachelor's degree preferred or equivalent experience
• Minimum of two (2) years of experience in senior living
• Experience with HR functions, payroll, and business office operations
• Strong financial and organizational skills
• Demonstrated ability to lead, coach, and support team members
• Excellent communication and problem-solving skills
• Proficiency with Microsoft Office; ability to learn new systems (Eldermark experience preferred)
• Experience working with an aging population
• Licensed Assisted Living Director (LALD) or willingness to obtain preferred

Seven Hills Senior Living is a stable, well-established community where strong leadership, teamwork, and resident-centered care are deeply valued. Team members benefit from a supportive partnership with experienced leadership, a culture focused on quality and accountability, and the opportunity to build meaningful relationships with residents and families. This role offers long-term career growth, including development toward an Executive Director path, while allowing leaders to make a daily impact in a community that prioritizes consistency, compassion, and operational excellence.