Admin Assistant to Dir

The UNM HSC Institute of Ethics has an exciting opportunity to hire a detailed-oriented and proactive Administrative Assistant to the Director. This is an opportunity to be a part of The Institute of Ethics which is the primary center for the practice, education and teaching of ethics at UNM Health Sciences Center. The ideal candidate for this position will have a strong interest in theoretical and practical ethics.

As the Administrative Assistant to the Director you will be providing comprehensive support to the various educational and training programs for the Institute and for the Ethics Committee and the Clinical Ethics Consultation Services. This position acts as the liaison for the leaders and members of the work-groups for UNM HSC Institute of Ethics, the Ethics Committee, the Ethics Consultation Service, and the members of the Medical Humanities committee. You will be contributing to the strategic initiatives including collecting and managing a large range of data, including budgetary data, overseeing and editing websites and wiki pages and present summaries to the Institute leadership.

Key Responsibly Include:

• Provide administrative support in the development, implementation and marketing of the programs of the HSC Institute of Ethics.
• Act as liaison for leaders and members of the work-groups of the Institute of Ethics, the Ethics Committee, the Ethics Consultation Service, and the members of the Medical Humanities committee.

• Organize the marketing, selection process, and awards for the Bennahum Fellowship

• Coordinate activities of the Ethics Consultation Service, including consultant schedules, receiving requests for consultations, and collection of data.

• Oversee and keep up to date the Institute's webpages.

• Record minutes of meetings.

• Review and contribute to policy development.

• Write Annual Reports.

• Monitor expenditures and revenue for the two offices; submit expenses for reimbursement.

• Prepare the Institute's budget.

• Oversee the planning for conferences, trainings and workshops.

• Contribute to the organization of educational services.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Exceptional communication skills, both written and verbal, as demonstrated in a cover letter
• Strong interpersonal skills including the ability to build relationships, collaborate and resolve conflict
• Proven track record of handling confidential matters with professionalism and integrity
• Proficient in the use of Microsoft word, excel and presentation software
• Strong experience in fiscal oversight, including budget management and financial analysis
• Experience in developing and managing websites and digital educational platforms
• Experience in or ability to learn university programs for financial reimbursement

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.