Program Manager

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

Bachelor's degree plus four (4) years of project/program management experience required.

Knowledge, Skills & Abilities:

MS Office suite, Adobe Acrobat software.

Workday system software preferred.

Preferred Qualifications:

Six (6) years of program coordination and project management experience

Additional Information:

Responsibilities:

Recruitment & Retention

• Manages activities pertaining to department promotion and recruitment by creating and maintaining promotional materials (i.e., flyers, posters, targeted emails), creating and managing department web content such as homepages and research blog), and developing scripts and concepts for promotional videos.

• Generates and maintains lists of prospective students for all department degrees and maintains communication and assistance with prospective students.

• Provides quality, accessible, and consistent support to facilitate successful student recruitment, admission, retention, progression, and graduation.

• Participates in recruitment opportunities to recruit students into the programs.

Educational Program Management

• Manages the admissions process for the department in coordination with the COPH, including accessing and managing applications in SOPHAS, scheduling admissions interviews, providing logistic support for students and faculty on interview days, coordinating with department PhD Program Director, Vice-Chair of Education and department admissions committee.

• Serves as admissions officer for the Graduate Certificates representing staff, serves as academic advisor to the MPH and PhD students for matters pertaining to course enrollment, financial services, student records, and any other needs.

• Works to enhance the educational experience, facilitate graduation, and support career development for certificate, masters, and PhD students.

• Manages activities related to updating and maintaining curriculum and competencies for all department certificate, masters, and doctoral degrees, and planning curriculum and degree requirements for new programs at certificate, masters, and doctoral level.

• Enhances inter- and intradepartmental communication and cooperation as the principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational and administrative issues to optimize education, research, recruitment, and promotional opportunities throughout the department, college, and university.

• Facilitates classes, seminars, meetings, special projects, and problem resolution; coordinates activities of faculty and staff engaged in implementation and administration of program objectives.

• Manages and facilitates doctoral comprehensive examinations, scheduling of dissertation proposal and dissertation defenses.

• Edits, copies, distributes, and maintains archival course materials.

• Collects and analyzes data pertaining to student enrollment, class size, and relevant trends in the student body to address class scheduling needs and make recommendations to leadership or direct decisions.

• Prepares special reports and interprets data to make and inform decisions; maintains records and statistical information; coordinates faculty activities in areas of research, service and teaching.

• Provide Blackboard, Workday, and related support for department faculty teaching as appropriate.

• Maintains department course calendar for department and schedules courses in Workday, including teaching assignments, course size, and format.

• Manages opportunities for preceptorships, practica and culminating experiences projects. Assigns and maintains faculty assignments for student practica, directed mentored research projects, Masters culminating experience projects and preceptorships.

• Maintains academic program history to facilitate continuity and provide input regarding changes.

• Manages and monitors student funding, student tuition and stipends as well as payment of student tuition and stipends.

• Manages and tracks student-faculty advising assignments. Maintains and updates records and student files.

• Interprets and explains institutional policies regarding curriculum, procedures, opportunities, and guidelines for academic programs to faculty and students.

• Assists students in course selection, registration, drop/add, and withdrawal of courses.

• Advises students of course requirements to fulfill certificate and degree programs.

Office Management

• Performs office management functions such as allocation of workspace, maintaining assets inventories, training incoming faculty and staff, event planning, attending meetings on behalf of Program Director(s) and/or Vice-Chair, and processing department financial reports.

• Assist with addressing workspace and resource issues.

• Attends and provides support to department committees.

• Develops agendas for meetings.

Event Planning and Management

• Assist with planning, organizing, and execution of various events, including meetings, workshops, site visits, seminars, social events and conferences related to community partners, students, and research participants.

• Oversee all aspects of event logistics, including venue coordination, catering, and audio-visual requirements. Ensure execution of events, meeting or exceeding participant expectations.

• Manage event timelines, resources, and deliverables to achieve successful outcomes.

• Perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.