Executive Sales Assistant
 Vaco | |
$25.00 - $32.00 / hr
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 Nov 22, 2025 | |
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Key Responsibilities:
1. Executive Support: ? Manage the CEO/sales leader's calendar, including scheduling meetings, coordinating travel arrangements, and organizing sales and marketing presentations. ? Prepare agendas, reports, presentations and follow-up materials for sales and executive meetings ? Act as the primary point of contact for internal and external sales-related communications. ? Handle confidential and/or sensitive correspondence and communications ? Maintain and renew all required certifications and business licenses 2. Sales Operations: ? Maintain organized sales records and documentation. ? Creating, editing, and maintaining sales presentations, proposals, and contracts. ? Track sales metrics, client leads, and revenue goals using CRM systems (e.g., Pipedrive). ? Monitor and manage the sales pipeline to ensure timely follow-ups and progression. ? Execute sales CRM campaigns using CRM software 3. Client Management Support: ? Support the sales team in responding to prospective client inquiries and managing client accounts. ? Assist in onboarding new clients by coordinating contracts and communication. ? Maintain and update client contact databases, ensuring accuracy and confidentiality. 4. Market Research and Strategy Support: ? Conduct market research to identify potential clients and industry trends. ? Assist in preparing competitor analysis and sales strategy presentations. ? Provide insights to improve sales approaches and outreach initiatives. 5. Event and Campaign Support: ? Coordinate logistics for sales and marketing-related events, trade shows, and networking opportunities. ? Collaborate with and support the marketing team to develop promotional materials for sales campaigns. ? Ensure that all event follow-ups, including client communication, are executed. ? Coordinate and provide on site support for internal staff events 6. Administrative Duties: ? Provide administrative support to the sales and executive teams. ? Responsible for the inventory of office supplies/equipment and stock in the common areas of the office. ? Oversee maintenance of the office, ensuring that common office areas and technology is in working order. ? Act as the liaison between executives and business office vendors and partners such as HR, CFO, housekeeping, etc. ? Process and track company expense reports, reconcile credit cards, and coordinate staff billable hours for payroll. ? Manage incoming communications via company email and voicemail, determine action items and delegate accordingly. ? Greet visitors in the office Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |