New

Administrative Manager Research Pulmonary & Critical Care

Brigham and Women's Hospital
United States, Massachusetts, Boston
60 Fenwood Road (Show on map)
Nov 22, 2025
Summary Provides high-level support to Research Finance leadership, Pre and Post-Award Teams, research faculty and research support staff. Manage post-award and pre-award activities of sponsored programs within portfolio. This includes maintaining the healthy financial status of all accounts within the finance manager's portfolio ensuring compliance of sponsor and institutional terms and conditions as well as proposal development, submission, and post-submission follow-up for manager's portfolio of investigators and others as needed. Does this position require Patient Care? No Essential Functions -Manage multiple proposals concurrently while adhering to all necessary sponsor, institutional and Departmental guidelines, policies, and best practices. -Assume financial control of assigned departments and review funding expenditures by the investigators. -Monitor cost allowability, administrative reasonableness, appropriate award applicability, and funding availability. -Prepare forecast reports to PIs and senior research leaders ad hoc and on a periodic basis. -Collaborate with the Research Finance Coordinator to process contracts, orders and payments. -Manage finance team by providing training, coaching, performance assessment and directing daily work. -Assist with the submission process by taking on responsibility of working with PIs to create budgets and uploading to the respective Insight record. -Create billing agreement, clinical trial and industry basic science records. Education Bachelor's Degree Finance required or Bachelor's Degree Business Administration required or Master's Degree Business Administration preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Grant management or finance experience 2-3 years required and Grant administration or finance experience 3-5 years required Knowledge, Skills and Abilities - Must have strong working knowledge of Microsoft applications such as Excel, Teams, and Word. - A good working knowledge of research agency funding guidelines, policies, directives, extremely helpful. - Must be extremely accurate working with a large amount of financial data. - Possess excellent written and oral communications skills. - Must exhibit a high degree of initiative. - Ability to independently identify and solve problems. - Must be very well organized, be able to work under time constraints and deadlines, and balance multiple competing priorities. Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.