New

Administrative Assistant

San Jacinto College
remote work
United States, Texas, Pasadena
Nov 22, 2025
Administrative Assistant - District Office Essential Job Functions: Provides administrative support to the VCFA department and the Coordinator, Executive Operations. Support the front A-1 Desk by answering the kiosk and making sure all outside visitors sign in at the desk. Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go. Process requisitions and invoices via Banner for the VCFA Department and keep up with our spreadsheet. Complete Inventory of our supply room and make sure all items are stocked weekly. Send out any district emails about what is happening on the campus Schedules room reservations for the Board Room and other rooms. Other job duties as assigned Additional Job Functions: May be asked to assist other offices if needed with projects. Alarm sheets-scan and print new ones when we get close to running out. Mail-Reviewing and scanning email to the appropriate department Knowledge, Skills and Abilities: Ability to demonstrate the College values Must project a professional image, have excellent telephone etiquette and communication skills Must be extremely accurate and have excellent proofreading, grammar and spelling skills Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment Basic skill level in Microsoft Office (Word, Excel & PowerPoint) Required Education: High school diploma or equivalent Preferred Education: Above requirement plus one year of specialized or technical training beyond high school Required Experience: Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. Preferred Experience: Above requirement including one or more years in a higher education environment. Bilingual candidates are encouraged to apply. Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 103 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6138 Posting Close Date: 12/5/2025