Legal Personnel and Development Coordinator

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

What You Will Be Doing

Responsible for the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm's overall competency-based talent management program for lawyers, primarily focusing on legal personnel and legal recruiting.

Legal Personnel and Development

• In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys.
• In collaboration with the Legal Personnel Manager, acts as a consultant and cultivates strong working relationships with members of the Associates, Senior Associates and Counsel Committees and their associate and counsel mentees.
• Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
• In collaboration with the Recruiting team, coordinates aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists.
• Coordinates all aspects of the attorney departure and transition process. Effectively conducts exit interviews of departing lawyers and exercises sound judgment in escalating matters that require management's attention. Assists Legal Personnel Manager with exit interview analysis.
• Collaborates with managers to implement the annual attorney compensation process.
• Assists with planning and coordinating various firm-wide and local programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
• Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
• Updates Oracle as needed. Maintains all attorney personnel information, files, and records to ensure accuracy and confidentiality of the same.
• Learns and understands the firm's leave and reduced hours policies. Takes the lead on communication with attorneys regarding leaves. Closely tracks leave and reduced hours' time.
• Completes monthly reporting for attorneys not admitted to practice and conducts necessary follow up to ensure individual compliance.
• Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying vendor bills in accordance with firm policies.
• Assumes other duties and responsibilities as assigned.
• relationships with and provide ongoing support, guidance, and assistance to the local OI committee members.
• Drafts various OI-related communications for the OI function.
• Coordinates and oversees OI sponsorship programs and events, including tracking attendance, and securing payment.
• Manages affinity groups distribution lists.

Recruitment

• In collaboration with the Legal Recruitment Manager, successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm's Summer Associate Program including, pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming.
• In conjunction with Hiring Partner, Summer Program Co-Chairs, Practice Managers, and the Recruitment Manager, generates interest and solicits substantive summer associate work assignments and observational opportunities from the firm's practice areas and pro bono programs. Manages the workload reporting system and evaluation process for summer associates.
• In collaboration with the Legal Recruitment Manager, effectively and efficiently coordinates the law school student recruitment process including supporting efforts for the firm's branding initiatives and targeted law school communications. Facilitates the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews. Coordinates and reviews interview feedback and facilitates the hiring decision process with the Hiring Committee; participates in follow-up activities and monitors the effectiveness of follow-up activity with offerees. Coordinates recruitment receptions, offer dinners and functions, both in-house and on-campus for assigned schools.
• In collaboration with the Legal Recruitment Manager, helps to determine participation in and coordination of on campus recruiting related events used to build the firm brand with students and student organizations.
• Ensures accuracy of recruitment and interview process data and assists with Affirmative Action plan compliance and reporting.
• Drafts, processes, and files related recruitment correspondence; runs background checks for all new hires and demonstrates sound judgment when elevating issues as needed.
• Compiles and analyzes recruitment statistics both in preparation for and during the recruitment season for Hiring Committee meetings and ongoing for general firm metrics reporting and external survey purposes.
• Participates in the effective engagement and ongoing relationship building with law schools and law student groups throughout the calendar year (e.g. panel presentations for 1Ls, events and sponsorship opportunities, communications, etc.).
• Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process.
• Identifies appropriate sourcing and develops relationships with resources (when applicable) from on-line searches, external job postings, ads, educational institutions, professional associations and publications, employment agencies and search firms.
• Coordinates all aspects of the arrival process for new associate orientation/onboarding, lateral hires, staff attorneys, and technology specialists. Provides substantive feedback and methods for improving and expanding the process.
• Responds to requests of legal and support staff, providing them with general information or directing their requests to the appropriate Administration liaison.

Budget

• In alignment with the firm's strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.

Service Excellence

• Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a "can do" attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person

Your Qualifications/What You Will Bring

• Strong attention to detail, excellent written and analytical skills, and ability to multi-task and take initiative are required.
• Ability to work in a team environment is critical. Motivation and drive are important.
• Successful time management skills are required.
• Strong data analysis skills are required, including the ability to compile, review and determine logical conclusions or recommendations based on data or information that is varied in content or format.
• Excellent technical skills required, including proficiency in Microsoft Outlook, Excel, Word, and PowerPoint. Proficiency in talent management software systems preferred such as viDesktop, Oracle and PeopleSoft. Proficiency in applicant tracking systems preferred such as LawCruit.
• Demonstrated knowledge of legal recruiting principles, policies, practices, issues, and processes.
• Good oral and written communications skills, including thorough knowledge of business English, grammar, spelling, and punctuation and ability to compose routine business correspondence.
• Strong interpersonal skills, including the ability to work effectively with people at all levels, both inside and outside WilmerHale.
• Ability to work effectively with minimal supervision.
• Demonstrated experience handling highly sensitive and confidential matters discreetly.

• 1-3 years of experience, preferably in law firm or other professional services firm.
• Experience working in a professional environment and interfacing with significantly senior colleagues is required.
• Prior experience working independently or with little supervision on some projects.

Education:

• Bachelor's degree or equivalent experience is required.

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodations for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here.

For additional information about our benefits, please click here.

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