Accounts Payable Analyst

Location:

Pay Range:

As an Accounts Payable Analyst, you will play a vital role in managing our extensive accounts payable operations, ensuring accuracy and efficiency in all financial transactions. You will be responsible for overseeing a substantial volume of invoices, engaging with major vendors, and reconciling accounts.

• Verify all incoming invoices for validity in an automated account payable system - Circulus.

• Verify the proper general ledger account codes for each invoice.

• Review paid and unpaid invoices to clear up payment inquiries to maintain accurate records.

• Maintain professionalism and confidentiality with all job tasks in order to safeguard company knowledge and resource suppliers as well as industry positioning.

• Analyze discrepancies with invoices and research information to discover the source of the problem, making sure all disbursements are correct and suggesting procedure changes so the problem is unlikely to happen again.

• Investigates and resolves problems associated with processing of invoices and purchase orders.

• Communicate with vendors, suppliers and employees to create a professional working relationship and establish and maintain a strong business reputation with vendors.

• Review and reconcile vendor statements, research and correct discrepancies.

• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

• Analyze the AP aging reports and follow up with approvals.

• Ensure proper documentation is received for new vendors (i.e. W-9).

• Assist team with gathering support for all audits, including pulling documentation.

• Ability to determine validity of charges and receipts per company and IRS guidelines.

• Ability to adjust work schedules to meet deadlines.

• Ensure proper documentation is received for all invoices.

• Ensure compliance to all department and company policies.

• Have a basic knowledge of an automated AP system.

• Performs other duties and projects as assigned.

Education

• High School Diploma, Associates Degree Preferred.

Previous Experience

• Analytical and problem-solving skills to fully address accounts payable issues.

• 2-4 years of processing experience with a computerized Accounts Payable and General Ledger System. Will accept bachelor's degree in Accounting or Finance in lieu of experience.

• Experience with an automated AP system application system a plus.

Core Capabilities

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.

• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.

• Communication Skills: Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.

• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.

• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required.

• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.

• Computer Skills:

  • Proficiency in Microsoft Office: Word, Excel, and Outlook required.

  • Proficiency with 10-key adding machine.

Certifications/Licenses

• Valid state Driver's License for travel to satellite offices and offsite meetings. Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required.

Travel: 0%

Remote: Hybrid - 2 days in the office 3 days remote

Standard Work Days/Hours: Monday to Friday 8:00 AM - 5:00 PM (Flexible).

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