HR Compliance and Workplace Accommodations Manager

POSITION SUMMARY:

We are seeking a meticulous and proactive individual to join our HR team as an HR Compliance Auditor and Workplace Accommodations Manager. This role will focus on conducting comprehensive audits of HR processes, policies, and records to ensure compliance with legal and regulatory requirements. Additionally, the position will administer workplace accommodations for employees.

Position: HR Compliance and Workplace Accommodations Manager

Department: Human Resources

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Key Responsibilities:

• Conduct location audits to assess compliance with HR policies and procedures across all organizational sites.
• Perform audits of work models to ensure adherence to applicable laws and regulations, including remote work arrangements.
• Conduct audits based on management levels to ensure consistency and fairness in HR practices and decision-making.
• Conduct pay audits to ensure compliance with wage and hour laws, including minimum wage and overtime requirements.
• Conduct personnel file audits to ensure accuracy, completeness, and compliance with record-keeping regulations.
• Perform audits of all licenses and training records to ensure employees maintain required certifications and qualifications.
• Conduct audits of policy changes to assess implementation and effectiveness across the organization.
• Perform documentation audits to ensure compliance with electronic signature policies and procedures.
• Provide support for vaccine-related initiatives, including tracking vaccination status and compliance.
• Ensure labor law posters are up-to-date and posted in all organizational locations as required by law.
• Develop and maintain a record retention policy to ensure compliance with legal requirements for document retention.
• Oversee the I-9 process, including verification and record-keeping in compliance with immigration laws.
• Manage the background check process, ensuring compliance with state regulations.
• Conduct audits of personnel demographics data to ensure accuracy and compliance with reporting requirements.
• Perform return-to-work audits to ensure compliance with policies and procedures for employees returning from leave.
• Conduct audits of earned time (e.g., vacation, sick leave) to ensure accuracy and compliance with applicable laws and policies.
• Perform state registration audits to ensure compliance with registration requirements in all jurisdictions where the organization operates.
• Serve as the point of contact for onsite or Zoom visits to provide HR documentation for joint commission, DPH, federal, and state agencies.
• Conduct location audits for HR policy compliance across organizational sites.
• Collaborate with employees, managers, and HR to assess accommodation needs and determine reasonable accommodations based on individual circumstances and job requirements.
• Ensure compliance with applicable laws and regulations, including the Americans with Disabilities Act (ADA), by developing, implementing, and enforcing accommodation policies and procedures.
• Maintain accurate and confidential records of accommodation requests, assessments, approvals, and outcomes in accordance with privacy regulations and organizational policies.
• Communicate accommodation procedures, rights, and resources to employees, managers, and HR professionals through training sessions, presentations, and written materials.
• Coordinate with external vendors and service providers to facilitate the procurement of assistive devices, ergonomic equipment, and other accommodations as needed.
• Oversee the implementation of approved accommodations, including the installation of equipment, modifications to workspaces, and provision of support services.
• Advocate for accessibility initiatives and promote a culture of inclusivity by raising awareness of disability-related issues and best practices.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

Bachelor's Degree required; preferred in Human Resources Management, Business Administration, or a related field

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

EXPERIENCE:

Minimum of 5 years of related experience is required.

Minimum of 2 years of experience in HR, preferred in compliance auditing, including conducting comprehensive audits of HR processes, policies, and records.

Proven track record in managing workplace accommodations, assessing needs, determining reasonable accommodations, and ensuring compliance with disability laws.

Experience interpreting and applying federal, state, and local employment laws and regulations, with a focus on wage and hour laws, record-keeping requirements, and anti-discrimination laws.

KNOWLEDGE, SKILLS & ABILITIES (KSA):

Thorough knowledge of federal, state, and local employment laws, particularly in HR compliance auditing and workplace accommodations.

Strong analytical and communication skills, with the ability to interpret complex regulations and effectively communicate compliance requirements.

Excellent organizational and time management abilities, capable of managing multiple audits and accommodation requests simultaneously while meeting deadlines.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.