New

Office Administrator

Marine Solutions, Inc.
dental insurance, life insurance, vision insurance, parental leave, paid holidays, sick time, tuition assistance, 401(k), relocation assistance
United States, Kentucky, Nicholasville
225 Industry Parkway (Show on map)
Nov 21, 2025
WHO WE ARE Marine Solutions is a specialized marine engineering and construction firm serving clients in the government (federal, state, local), transportation, energy, industrial, water, and commercial markets. We inspect, design, and build bridges and waterfront infrastructure worldwide that protect and enrich our communities. Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual's voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success. SUMMARY OF POSITION We are seeking a highly motivated and detail-oriented Office Administrator to provide administrative support to our Nicholasville, Kentucky office. This in-office role also oversees the company's document formatting standards and Word template management. ESSENTIAL DUTIES & RESPONSIBILITIES The Office Administrator will serve as the front desk receptionist: greet visitors, answer and route calls, and provide excellent customer service. Support employees and visitors with meeting coordination, web-conferencing technology, and general administrative needs. Assist with preparing, printing, assembling, and shipping submittals and reports. Manage daily mail operations: receive/distribute incoming mail; prepare and coordinate outgoing shipments. Maintain the appearance and organization of shared office spaces and oversee the ordering of breakroom, office, and building supplies. Act as the office point of contact for vendor and service appointments (copier service, building maintenance, etc.). Support company administrative requests, including travel arrangements, meeting setups, meals, clerical tasks, and support center tickets. Serve as the company's go-to expert for Microsoft Word formatting, styles, and document structure. Create, manage, and improve company Word templates (letters, proposals, reports, forms, memos, etc.). Oversee building access and security systems. Build strong working relationships with office leadership and staff. This description does not cover all possible tasks, duties, or responsibilities that may be required of the employee. Additional duties and responsibilities may be assigned or modified at any time. YOU WILL NEED Strong verbal and written communication skills. Self-starter mindset with initiative and proactive problem-solving skills. Excellent time management; consistently meets deadlines and manages multiple priorities effectively. Positive, professional attitude, and strong customer service orientation. High attention to detail, accuracy, and confidentiality. Experience supporting multiple departments. EDUCATION & EXPERIENCE High school diploma or equivalent. 1 year of relevant experience. MINIMUM QUALIFICATIONS Expert-level proficiency in Microsoft Word. Proficient in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Adobe Acrobat. PREFERRED QUALIFICATIONS Experience with developing and managing budgets PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There will be minimum travel. Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions. BENEFITS 401(k) Matching ESOP Health Insurance Health Savings Account (HSA) Dental Insurance Vision Insurance Life Insurance Accident Insurance Paid Parental Leave Employee Assistance Program (EAP) Tuition Assistance Vacation and Sick Time Paid Holidays Relocation Assistance SCREENING Must meet Marine Solutions' Employment Eligibility Requirements. All applicants must be authorized to work in the United States without the need for sponsorship now or in the future. EQUAL EMPLOYMENT OPPORTUNITY Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws. COMPENSATION The hourly pay range for positions in Kentucky is $20 to $27 an hour, depending on education and relevant experience.