Mail Document Processor (30938)

At ExamWorks, we're searching for a dynamic Mail Document Processor to join our team at our Rancho Cordova, CA office! In this role, you'll be the unsung hero behind the scenes, expertly managing the flow of incoming and outgoing medical records. Your organizational skills will keep everything running smoothly, making a real impact every day.

Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines time stamp, open, read, sort, and route incoming mail; and address, seal, stamp, fold, stuff, and affix postage outgoing mail or packages. Duties may also include keeping necessary records and completed forms.

ESSENTIAL JOB FUNCTIONS

• Responsible for processing and mailing/shipping company documents for several business units include:
• Organize and sort the outgoing mail
• Package and process outgoing UPS/FEDEX shipments
• Prepare mailings for pick up end of each day
• Responsible for operating mailing system (inserter and postage machine) include:
• Load the letter inserter for production and ensure all jobs are successful
• Run the completed mail through postage machine
• Run certified mail through the postage machine
• Perform clerical duties such as typing, filing, emailing, document scanning, document uploading tweb portals and faxing as needed.
• Promote effective and efficient utilization of resources and supplies.
• Protect examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with HIPAA regulations.
• Perform other duties as assigned.

Education and/or Experience

High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.

QUALIFICATIONS

* Must possess knowledge of general computer, fax, copier, scanner, and telephone

* Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Adobe, Excel, and Internet browsers.

* Must have a full understanding of HIPAA regulations and compliance.

* Ability to follow instructions and respond to managements' directions accurately.

* Must demonstrate accuracy and thoroughness and look for ways to improve and promote quality and monitors own work to ensure quality is met.

* Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.

* Must be able to work independently, prioritize work activities and use time efficiently.

* Must be able to maintain confidentiality.

* Must be able to demonstrate and promote a positive team -oriented environment.

* Must be able to stay focused and concentrate under normal or heavy distractions and be able to work well under pressure and or stressful conditions.

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.

ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.