Event Coordinator

Event Coordinator

Hanson is looking for an organized and driven individual to coordinate our promotional events nationwide. This is a full-time position in our Springfield, Illinois, office. You will be responsible for every aspect of these events, from choosing venues to evaluating success afterward.

As the event coordinator, you should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail are vital in this role, as Hanson attends approximately 60 events per year, and our success depends on meeting our markets' tailored requirements.

Events include tradeshows, conferences, client events and client satisfaction surveys.

Position Profile

This position requires management of a variety of conferences, client events and client satisfaction surveys. This includes all facets of conferences (planning, production, logistics, promotional items and some post-show analysis) and organization of accounting data used for client surveys.

A Day in Life of a Event Coordinator at Hanson

Our event coordinator will conduct meetings with individuals and groups regarding a variety of events and levels of participation. Responsibilities will include researching options, communicating with the appropriate teams and gaining consensus. Once these steps have been completed, the event coordinator will turn their attention to the logistics required to make all the pieces come together. This includes working with event houses, drayage companies and vendors.

Once the event is complete, the event coordinator will assist with analyzing the results and help attendees enter any new contacts into our customer relationship management platform.

Here's a snapshot of what you would do in this role:

• Research to gain deep understanding of different requirements and details of each event
• Work with conference vendors to procure rentals and drayage and track expenses
• Coordinate event display materials and shipping through third-party providers
• Attend some events and interact with customers to educate them on the brands we represent
• Foster post-show follow up processes
• Evaluate and present event results to our markets
• In-depth knowledge of MS Office products
• If qualified: Teach and train event staff

What We're Looking For

We feel the following qualifications would set you up for success in this role:

Technical Skills:

• In-depth knowledge of MS Office products (Word, Excel)
• In-depth knowledge of MS Outlook
• Top-tier organization capability

Soft Skills:

• Must be a good communicator with individuals and teams
• Must be able to work independently and as a team member to problem solve
• Interest in experiencing a variety of assignments is important

Education/Experience:

• One or more years of previous experience with event management
• Superb communication and interpersonal skills, team player
• Excellent organizational and multi-tasking skills
• Strong customer service skills
• Strong working skills in MS Office applications
• Must be able to lift and carry 50 lbs.

The salary range for this position is $50,000 to $60,000 per year. Salaries are based on years of experience and skillset.