Workforce Assistant (Front-Desk Customer Service at Local Workforce Agency)

Job Description

**This is a full-time, ongoing, assignment with a local workforce agency expected to last at least 2 years**

Pay Range DOE: $24.14/hour
Work Schedule: Monday-Friday, 7:45AM-4:45PM (1 hour lunch) Work Location: Colorado Springs, CO 80907

This position is eligible for Paid Sick and Safe Time (PSST) under the Healthy Families and Workplaces Act.

JOB SUMMARY:

Join our team as a Workforce Assistant and make a meaningful impact on the community by providing essential support to job seekers and employers. This full-time role offers an excellent opportunity to work in a dynamic environment where you will assist with greeting and guiding clients, coordinating job search activities, and supporting various office operations. As a Workforce Assistant, you will have the chance to enhance your skills in customer interaction, problem-solving, and community outreach while contributing to the success of our diverse client base. We offer a supportive workplace, opportunities for professional growth, and the satisfaction of knowing your work helps improve lives. Apply today to be a part of a dedicated team committed to making a difference!

ESSENTIAL FUNCTIONS:

• Answers phones and greets customers, including job seekers, businesses, board members, elected officials, and visitors. Provides excellent customer service, with the philosophy of meeting people where they are and not where we think they should be.
• Responds to phone, e-mail, texts, and in-person requests for information from internal and external customers and outside agencies.
• Maintains complex electronic filing systems, logs, files, and databases with responsibility for the integrity of data collected and entered into the appropriate system to ensure compliance with U.S. Department of Labor and Colorado Department of Labor and Employment rules and regulations
• Updates and maintains resource material for internal and external customers and outside agencies.
• Composes and writes general correspondence, letters, and memos. Materials may be technical, complex, and confidential in nature.
• Performs specialized functions for Federal, Local, and State departments, and community-based organizations groups, which may be of a complex, technical, or sensitive nature.
• Demonstrates the ability to help customers with the latest technology in job searching, resume building, transferable skills matching, and labor marketing education, and more to assist with a quality job.
• Provides exceptional customer service and technical support in a computer lab customer-driven environment
• Performs other duties as required.
  
  
• Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.
  
  
• Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically

QUALIFICATIONS:

• A flexible team player with the ability to work successfully in a changing customer service environment.
• Interpersonal skills: Awareness of others reactions, empathy, and understanding. Handle sensitive and confidential situations and information from individuals with all backgrounds, life experiences, age, ethicinicy, disabilities and more.
• Ability to communicate effectively, both verbally and in writing, with co-workers, government officials, colleagues, applicants, and the public. Ability to provide excellent customer service.
• Ability to remain sensitive to cultural diversity, race, gender, and other individual differences with customers.
• Conflict management: Familiarity with taking ownership of the handling of complaints and disputes showing empathy and understanding to achieve resolution.
• Ability to use standard office equipment including computer, fax machine, copier, etc. Proficient in Microsoft Office software: SharePoint, Word, Excel, PowerPoint, Outlook, texting, etc.
• Must be receptive to the adoption and application of new and innovative technologies and technological platforms.
• Ability to perform all duties and responsibilities in a timely and effective manner in accordance with Workforce Innovation and Opportunity Act (WIOA), Wagner-Peyser, Workforce Development Board (WDB), discretionary grants, El Paso County and Client policies, programs, and guidelines to achieve the overall objectives of the position.
• Maintain regular and punctual attendance.

Education:

• High school diploma or equivalent education.

Other Requirements:

• Must pass conditional post offer background investigation and drug screen.

Physical Requirements

*Duties are primarily performed in an office environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

CARRYING:

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - OCCASIONALLY

PUSHING/PULLING - CONTINUOUSLY

REACHING:

Above Shoulder - OCCASIONALLY

At Shoulder - OCCASIONALLY

Below Shoulder - OCCASIONALLY

TWISTING - OCCASIONALLY

BENDING - OCCASIONALLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

Use of legs only (stairs) - OCCASIONALLY

Use of arms & legs (ladders) - NEVER

HEARING - CONTINUOUSLY

VISION:

Visual, close - CONTINUOUSLY

Visual, distant - CONTINUOUSLY

Visual, depth perception - CONTINUOUSLY

HANDS/FINGERS:

Simple grasping - CONTINUOUSLY

Fine Manipulation - CONTINUOUSLY

Repetitive Movements - CONTINUOUSLY

WALKING - OCCASIONALLY

STANDING - OCCASIONALLY

SITTING - CONTINUOUSLY

SPEAKING - CONTINUOUSLY

OTHER, please describe -