Business Services Coordinator

Here at the Town of Erie's Parks & Recreation Department, our mission is simple: to build community by providing exceptional parks, open spaces, trails, facilities, programs, and services. To help us continue this mission, we're looking for our next team member - a Business Services Coordinatorin the Business Services Division! This is a wonderful opportunity to join a supportive, creative, and community-driven department at the Town of Erie.

As ourBusiness Services Coordinator, you'll play a key role in keeping our department running smoothly. You'll handle a variety of responsibilities, including managing accounts payable and receivable, supporting programs and services, helping with contracts and purchasing, and taking on other important administrative tasks. These may include data collection and reporting, maintaining accreditation standards, and managing records.

Want to see some of the faces who help make our department a success? View our Parks and Recreation Department Culture video by clicking here.

Full-time (Monday-Friday shifts) 40 hours per week with some nights and weekends as needed.

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  Schedule may vary depending on specific needs and Town events.

  
  

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  This position is eligible to work remotely up to one day per week dependent upon successful completion of the probationary period and supervisor approval.

  
  

This role provides leadership and oversight to all Department staff for areas of responsibility.

• Analyze departmental organization and operating practices and makes recommendations for improved services and operational efficiencies
• Assist with project management of high-level administrative and interdepartmental projects
• Responsible for the development and implementation of incentive programs, including but not limited to, residential tree rebate and HOA cost-share agreements
• Issue permits, licenses, and other certifications for contractor licenses, tree work permits, etc.
• Communicate extensively with co-workers, supervisors, vendors and contractors to ensure smooth Department operations. Assist with public inquiries and route to the appropriate Department representative
• Serve as a subject matter expert in regard to financial and administrative operations of the Department
• Assist with contract administration for the Department to include accurately completing professional and general service agreements, including preparation and management for bidding, contracts and renewals, budget management, and internal cost allocations

• Responsible for accurately processing Department accounts payable; compile, route for approval, and enter into budget tracking worksheets
• Assist with the management of the procurement process for capital purchases to include the development and administration of RFP's and RFQ's
• Assist with the development and management of the annual and supplemental personnel, operating and capital budget
• Process purchase order requests
• Assist with fleet & equipment budgeting, procurement, and management
• Work closely with the Finance Department on all pay-related transactions to ensure timely submission for pay dates, accurate completion, and follow-up as necessary

• Responsible for ensuring the Department's compliance with the Records Management Policy
• Consult with other Town departments, working collaboratively to improve operational efficiency, develop policies, and implement initiatives
• Complete a wide range of high-level administrative tasks, including word processing, spreadsheets, data manipulation, preparation of complex documents, database administration, etc.
• Assist with the Department's CAPRA accreditation and annual reporting requirements
• Assist with Departmental asset management, including but not limited to, entering new assets into asset inventory system, initiating, and maintaining insurance requirements with the Town's Risk Manager, and ensuring information is accurate and up to date
• Demonstrate outstanding internal and external customer service by upholding PEAK (Professional, Exceptional, Accountable, Knowledgeable) standards
• Assist with the oversight and maintenance the Department's CAPRA accreditation

• Serve as a professional ambassador of the Town by maintaining a professional image, a team-based collaborative approach, and high ethical standards
• Interpret, communicate, and enforce all Department, Town, County, State and Federal policies and procedures within areas of program responsibility
• Complete all required safety trainings in a timely manner

• Serve on Department or Town committees as assigned
• Communicate the organization's Mission, Vision, and Values to staff, volunteers, and key stakeholders
• May serve as the Business Services Supervisor in their absence
• Perform related work as required and assigned

• Minimum two years of experience in parks and recreation, sports management, human resources, business administration or management, or accounting experience
• Bachelor's degree from an accredited college or university with major course work in parks and recreation, sports management, human resources, business administration or management, or accounting

A combination of education and experience may be considered

None.

The Town of Erie offers a comprehensive benefit package and pays a major portion of the employee premium to make these benefits more affordable for you. Coverage of these benefits begin the 1st of the month following date of hire for benefited employees regularly working an average of 30 hours per week. Each year you will have the option of changing your elections through open enrollment. Click here to learn more.

Designated full time employees are eligible for the following benefits:

• Robust Medical, Dental and Vision plans including spouse, domestic partner and family coverage options
• Supplemental Accident, Critical Illness and Hospital Indemnity Plans
• Employer paid Basic Life/Accidental Death & Dismemberment Insurance (AD&D)
• Employer paid Short and Long Term Disability
• Voluntary Supplemental Life/Accidental Death & Dismemberment Insurance (AD&D)
• Lifestyle Spending Account (LSA) reimbursement up to $750 per year for numerous health/wellness purchases
• Employer paid Employee Assistance Program
• Robust Extended Sick Leave (ESL)and family sick leave program
• 48 hours of Colorado Sick Leave preloaded on the 1st of every year; pro-rated at time of hire
• 3 Weeks of Paid Time Off (PTO) per year (increases with years of service)
• 40 hours of pre-loaded Paid Time Off (PTO) to each new employee upon hire
• Fifteen (15) Paid Holidays
• Twenty-Four (24) Hours of Paid Volunteer Leave
• Up to 12 weeks of paid Parental Leave for bonding with a new child
• Option to "sell back" PTO after two years of continuous employment
• 457 Retirement Plan, with a 5% employer match and immediate 100% vesting in your deferralAND employer contributions
• Education reimbursement up to $3,000 per year
• Individual free membership to the Erie Community Center and steep discounts on couple or family memberships
• Employer sponsored wellness program, includingemployee-based fitness classes
• Childcare benefits which includes 10% discount to any KinderCare location in Colorado
• Half-off charging at town-owned EV charging stations
• Pet Insurance
• Employee Discount Program through Benefits Hub
• Eligible for discount Dell Computer program
• Onsite/virtual trainings for growth and development opportunities

We are a Public Service Loan Forgiveness (PSLF)-qualified employer!

The Town is dedicated to the principles of equal employment opportunity in any term, condition or privilege of employment. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history), veteran status, marital status or any other status protected by federal, state or local law. This prohibition includes unlawful harassment or discrimination based on any of these protected classes. Unlawful harassment includes verbal or physical conduct, which has the purpose or effect of substantially interfering with an individual's work performance or creating a severe, intimidating, hostile or offensive work environment. This provision applies to all employees, including directors, supervisors, co-workers, and non-employees such as residents, members of all boards and task force groups, contractors, vendors, consultants, etc.