Administrative Support

Odyssey Systems is seeking an experienced Administrative Support Specialist to provide comprehensive staff support to senior managers and organizational personnel. This role requires strong administrative, analytical, and coordination skills to ensure the smooth operation of program activities, meetings, travel planning, and document preparation in support of the Directorate's mission.

In this Advisory and Assistance Services (A&AS) role, you will provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle. You will apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.

Duties include, but not limited to:

Provide a multitude of analysis, procedural competency, and process improvement strategies with increasing levels of responsibility.

• Deliver staff support for senior managers and members of the organizational staff.

• Research and compile information on projects and topics; prepare factual, clear, concise, and complete written communications.

• Ensure leadership remains informed on all issues of interest relevant to the mission of the Directorate.

• Monitor progress toward completion of taskings and initiatives.

• Supply information and background for the preparation of program events.

• Draft documents for leadership approval and signature.

• Disseminate program policy and specific initiative guidance throughout the organization.

• Coordinate, document, monitor, and support meetings and conferences, including scheduling and managing both physical and virtual setups.

• Prepare background information and ensure required meeting participants are invited; maintain documentation in accordance with organizational policy (e.g., attendance logs, minutes, action items).

• Maintain scheduling documents and video/online conferencing requirements, including equipment maintenance logs and setup instructions.

• Provide travel planning and execution support within regulatory limitations.

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance: Must have an active Top Secret clearance.

Education: Bachlor's Degree

Years of Experience: 5+ years of experience, 5 of which must be in the DoD

Technical Skills

• Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)

• Virtual meeting platforms (ZoomGov, MS Teams, etc.)

• Video conferencing and scheduling tools

• Documentation preparation and editing

• Travel coordination tools (DTS familiarity preferred)

Interpersonal Skills

• Detail-oriented and highly organized

• Able to manage multiple priorities and taskings independently

• Professional and clear communicator (verbal and written)

• Proactive problem solver and team contributor

• Comfortable working with senior leadership and cross-functional teams

Additional Information

Location: Lackland AFB - San Antonio, TX

Travel: 10%

Onsite

#LI-RB1

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military's operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities