Intern, Records Management

About Us
With our three airports (including PDX), three active marine terminals, and six business parks, the Port of Portland is a vital engine for the region's economy. Across all areas of our work, we prioritize creating good jobs and opportunity for local businesses and improving quality of life for everyone who lives and works in our region.

Our Core Values
We demonstrate leadership by setting principled goals and taking on complex issues in partnership with our community. We celebrate inclusion by welcoming all voices and perspectives to enrich our culture, drive creativity, and be successful in our work. We deliver extraordinary service and achieve high standards in quality through a culture of continuous learning. And we focus on safety and eliminating harm through active prevention, evaluation, and action.

• Assist in the processing and cataloging of archival collections, which may include photographs, slides, and other historic documents.
  • Digitize documents and images to ensure easy access to information.
  • Conduct research to create more robust indexes, comply with copyright laws, and support archival collections.
  • Assist in the crowdsourcing of metadata using internal and external channels.
  • Utilize the Port's digital asset management system to facilitate organization and access to the historic photo collection in support of the Port's government transparency goals.
• Assist in responding to requests for records or information.
• Support special projects as assigned.
  

Education and Experience:

• Currently enrolled in an accredited college or university and seeking a masters degree in library science, archival studies, or records management.
• Student must also provide current unofficial transcript at time of application.
• Maintenance of a minimum 2.5 grade point average and continued enrollment in classes pertinent to the internship is required.

• Demonstrate commitment to valuing differences among individuals and a passion for being inclusive.
• Show the utmost respect for others and act as a team player.
• Strong written and verbal communication.
• Effective organization, prioritization, and attention to detail.
• Records management and digital asset/information systems.
• Digitization processes and digital preservation.
• Understanding of data privacy regulations and ethical practices.
• Proficiency in Microsoft Office and related software.

1. A minimum qualifications evaluation of education, training, and experience of submitted application will take place by Human Resources the week of November 10, 2025.
   
   
2. A subject matter expert (SME) panel will evaluate experience and training based on your application materials, including any responses to the supplemental questionnaire.
   
   
3. Our goal is to schedule in-person panel interviews with candidates that successfully passed the SME evaluation step as soon as possible. The successful candidate will be notified after interviews are complete, with a tentative start date in early December 2025 and sunset date on/around May 31, 2026.

About us:

At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to unlock new opportunities and ensure more people share in our region's success. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.

Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans' preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran's preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.