Sheriff Record Specialist Supervisor

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Do you have a keen sense of legal curiosity and the ability to manage information? Do you enjoy researching complex issues?

The Sheriff Record Specialist Supervisor provides day-to-day oversight of staff in the Records and Automated Fingerprint Information System (AFIS) Division. MCSO is mandated by Arizona Revised Statutes to maintain a central repository of criminal arrest warrants and other injunctions of courts within Maricopa County, providing 24-hour-per-day access and verification services. The Supervisor monitors staff and processes to ensure compliance with rules and regulations is maintained.

Join a team with a purpose - apply now!

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED

Experience

• Five (5) years of court, legal or related experience.

OR

Combined education and experience qualifications

• Other combinations of post-secondary education and experience may substitute for the minimum qualifications on a year-for-year basis.

Other requirements

• Must obtain ACJIS Terminal Operator Certification within seven (7) days of hire or promotion and maintain certification throughout the course of this assignment.
• Must possess a valid Arizona driver's license or have the ability to obtain one by the time of hire.
• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Prior lead and/or supervisory experience.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Supervises employees and coordinates personnel-related activities to include, but not limited to: hiring, training, developing work schedules, recommending personnel actions, coaching and counseling, establishing performance goals, and completing performance evaluations.
• Establishes daily, weekly, and monthly objectives and communicates clearly to staff.
• Manages assignment rotation and cross-training; assigns responsibilities and prepares staff schedules; completes staff-assigned duties or assists with coverage during staffing shortages; responds to staff questions during assigned on-call periods.
• Recommends changes and research improvements to processes and procedures to increase efficiency and compliance.
• Trains new employees in procedures and policies.
• Trains and mentors lower-level staff and assists in resolving complex problems and questions.
• Leads projects to automate processes and practices; implements process improvement recommendations.
• Ensures strict adherence to guidelines and standards, including proper handling and safe use of equipment.
• Supervises, monitors, and processes public records requests.
• Extracts and analyzes data from Sheriff's Inmate Electronic Data (SHIELD); Justice Web Interface (JWI); Jail Management Query Tool System; Arizona Criminal Justice Information System (ACJIS); Arizona Crime Information Center (ACIC)/National Crime Information Center (NCIC); ALETS/National Law Enforcement Telecommunications System (NLETS); Integrated Court Information System (iCIS); OffenderWatch; Karpel Case Management; Records Management System (RMS); Traffic Accident and Criminal Software (TraCS); and OnBase Document Retrieval System.
• Receives, processes, and logs incoming subpoenas.
• Testifies in court as required.
• Maintains an accounting of monies received for fingerprint services and departmental reports copying.
• Oversees adult business license fingerprint card processes.
• Oversees sex offender registration processes.
• Oversees public records requests for completeness and accuracy of necessary redactions.
• Reviews and verifies Incident Reports for FBI Uniform Crime Reporting (UCR), National Incident-Based Reporting System (NIBRS) statistics.
• Expunge or seal records.
• Prepares warrant and arrest reports.
• Prepares National Crime Information Center (NCIC) validation on wanted persons, stolen vehicles, guns missing persons, stolen license plates, and sex offenders.
• Acts as the Manager in their absence.
• Performs other duties as assigned.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.

Work occurs primarily indoors andrequires sitting, standing and walking. Responsibilities involve a high degree of decision making, concentration, and accuracy. Position requires interacting with law enforcement and civilian personal using discretion, ethical conduct, and professional demeanor.

Work environment

• High security 24/7 environment that includes rotating shifts, weekends, holidays, and rotating days off
• Indoors
• Rarely outdoors, in temperatures above 90 degrees of below 40 degrees
• Conditions include confined areas, stairs or ladders
• Frequent bright lighting and high noise levels

Physical environment

• Sitting, standing and walking
• Driving a vehicle
• Speaking, hearing, seeing, and reading
• Distinguishing colors
• Bending, kneeling, and reaching
• Twisting, climbing, and crouching
• Balancing
• Precise dexterity
• Lifting floor to waist twenty-five (25) pounds
• Lifting waist to shoulder of twenty-five (25) pounds
• Lifting shoulder to overhead of twenty-five (25) pounds
• Carrying a weight of twenty-five (25) for a varied distance
• Pushing/pulling a weight of twenty-five (25) pounds for a varied distance

Social environment

• Conditions rarely exposed to emergencies, traumatic subject matter or dangerous environment
• Frequent interruptions
• Working under deadlines or time pressures to complete tasks
• Handling high volume of work
• Frequently completing unscheduled tasks and handling multiple or complicated tasks
• Rarely frequently changing tasks
• Accuracy and attention to detail
• Frequent decision making
• Frequent concentration/vigilance
• Working in a team environment
• Rarely in isolation
• Constantly working in close proximity with others and public contact
• Constant overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Standard office practices, procedures, and equipment.
• The justice system.

Skill in

• Maintaining high degree of organization and accuracy with tasks.
• Resolving complex problems and de-escalating stressful situations.
• Supervising and directing the workflow of others.
• Handling multiple competing priorities using exceptional time management and organizational skills.

Ability to

• Learn, comprehend, and convey complex policies, regulations, and laws.
• Supervise staff, lead, motivate, and direct the workflow of diverse workers.
• Communicate effectively in verbal and written format as appropriate for the audience.
• Work independently and efficiently with minimal supervision.
• Establish and maintain successful working relationships with diverse groups and individuals.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!