New

HR Dispatcher

Vaco
$50,000.00 - $55,000.00 / yr
United States, New York, Long Island City
Sep 20, 2025
HR Dispatcher - Human Resources Location: Long Island City, NY (Onsite) Salary: $55,000 annually Schedule: 6am-3pm or 9am-6pm (must be flexible to cover either shift as needed) Reports to: Director of HR Type: Full-time, Permanent About the Company: Our client is a long-established facilities management and building services provider, supporting large-scale commercial clients across the New York Tri-State area. With a workforce of thousands, they are known for reliability, transparency, and operational excellence. The Opportunity: We are seeking a bilingual (Spanish/English) HR Dispatcher to join the HR department. This is a fast-paced, high-volume coordination role where you'll manage employee call-ins, schedule coverage, and provide support across HR and payroll operations. Responsibilities: Handle a high volume of inbound calls professionally and efficiently. Manage employee call-outs/absences, assigning replacements as needed. Communicate staffing changes with field operations teams. Track timekeeping discrepancies and assist with payroll support. Support onboarding and offboarding processes, including uniforms, IDs, and equipment. Maintain accurate HR records and run reports for compliance. Provide general HR administrative support. Qualifications: High school diploma required; HR/staffing experience preferred. Fluency in Spanish required. Strong Excel and MS Office skills (VLOOKUPs, pivot tables). 2+ years administrative or HR coordination experience (union environment a plus). Excellent communication skills; thrives in a high-call, fast-paced environment. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.