BFS Business Systems Assistant Manager

Position Number: 40071057

Payroll Title: BUS SYS ANL MGR 1

Job Code: 0656

Job Open Date: 9/18/2025

Application Review Begins: 10/03/2025

Department Code (Name): CTLR (Controller-Business & Financial Services)

Percentage of Time: 100%

Union Code (Name): 99 Non-represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Salary Grade: MSP/26

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $119,400 to $171,000/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $119,400 to $230,800/year.

Work Location: 3201 SAASB

Working Days and Hours: M-F 8am - 5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations) BFS supports a hybrid agreement for this position and will continue to do so as

long as it makes sense for the position and meets the campus policies.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Reporting to the Business Systems Analyst Manager 2, the Business Systems Analyst Manager 1 provides operational leadership and oversight for a team of Business Systems Analysts responsible for critical financial systems and modules within the University's Oracle Financial Cloud (OFC) ecosystem and related platforms. This position manages the Business Systems Analyst 3 leads for Concur and OFC Expense module, Payroll/UCPath and OFC Record to Report, and a Business Systems Analyst 4 lead for Jaggaer, OFC Procure to Pay, and Tax. Additionally, this role serves as the designated lead for Extramural Funds Accounting and OFC Invoice to Cash and Transfer of Expense processes. The Manager 1 is responsible for ensuring seamless coordination, operational efficiency, and continuous improvement across these systems and processes, enabling timely and accurate financial reporting and compliance with regulatory requirements. The position exercises independent judgment within established procedures and policies and plays a vital role in driving business process optimization, team development, and cross-functional collaboration to meet evolving campus financial needs.

Qualifications:

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Progressive leadership experience managing business systems analysts or similar technical/functional staff in a large, complex organization, preferably in higher education or public sector finance.
• 1-3 years Demonstrated experience overseeing multiple enterprise financial systems or modules, including areas such as Expense Management (e.g., Concur), Payroll/HRIS (e.g., UCPath), Procurement (e.g., Jaggaer), and ERP financial modules (e.g., Oracle Financial Cloud).
• 4-6 years Proven track record in business process analysis, system requirements gathering, and translating functional needs into technical specifications for large-scale financial systems.
• 4-6 years Experience managing cross-functional projects involving multiple business units, technical teams, and external vendors, from design through stabilization.
• 4-6 years Hands-on involvement with complex system integrations, including procurement-to-pay, record-to-report, and invoice-to-cash workflows, with an emphasis on identifying automation opportunities and process improvements.
• 4-6 years Experience coordinating audit and compliance activities, developing responses to audit findings, and implementing corrective actions in financial systems.
• 4-6 years Experience using data analytics and reporting tools (e.g., OTBI or equivalent) to analyze system performance, track operational metrics, and support decision-making.
• 4-6 years Proven ability to manage competing priorities, meet deadlines, and deliver results in a fast-paced environment with shifting business and technical demands.

Preferred Qualifications:

• Experience working within the University of California (UC) system, including familiarity with UC financial policies, procedures, and compliance requirements.
• Demonstrated experience in a higher education environment, preferably within financial, administrative, or business systems.
• Experience managing or supporting extramural funds accounting, grants administration, or federal reporting within UC or a similar institution.

Special Conditions of Employment:

• Candidates must be legally authorized to work in the United States without the need for employee sponsorship
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 50% Leadership and Strategic Planning - Provides day-to-day operational leadership, supervision, and strategic direction for assigned functional units, including Concur Expense, Payroll/UCPath, OFC Record to Report, Jaggaer Procurement, OFC Procure to Pay, Tax Reporting, Extramural Funds Accounting, OFC Invoice to Cash, and Transfer of Expense processes. Oversees the work of Business Systems Analysts serving as functional leads, ensuring effective resource allocation, workload management, and achievement of unit objectives. Translates high-level strategic goals from the Business Systems Analyst Manager 2 into actionable operational plans, ensuring consistency of business processes and alignment with BFS and campus priorities. Establishes performance metrics, monitors service delivery, and implements improvements to enhance efficiency, reduce risk, and meet compliance standards. Fosters a collaborative environment across units by promoting open communication, teamwork, and knowledge sharing. Works closely with other BFS managers, functional leaders, and technical teams to coordinate initiatives, resolve issues, and ensure smooth system operations. Identifies opportunities for innovation and process improvement by monitoring system performance, user feedback, and emerging technologies. Leads change management activities to support the adoption of new systems, workflows, and best practices, ensuring minimal disruption to business operations. Represents the unit in meetings with campus stakeholders, peer managers, and cross-functional committees, advocating for operational needs and contributing to policy discussions and process design. Encourages staff development through mentoring, professional growth opportunities, and training, fostering a high-performance, customer-service-oriented culture.

• 30% Extramural Funds Accounting and OFC Invoice to Cash / Transfer of Expense Lead - Designated Lead for the OFC Invoice to Cash module to support the Extramural Funds Accounting team. Developments comprehensive financial reports and analyses that support federal surveys, workload surveys, and other regulatory requirements. Leads and coordinates OTBI (Oracle Transactional Business Intelligence) reporting efforts related to extramural funds, ensuring accuracy, timeliness, and consistency of data used for internal decision-making and external reporting obligations. Collaborates with institutional research, grants administration, and compliance offices to align reporting outputs with federal guidelines and university policies. Manages the end-to-end business processes for OFC Invoice to Cash and Transfer of Expense modules, ensuring efficient workflows, proper controls, and seamless integration with related financial systems. Drives continuous process improvements to enhance operational efficiency, reduce errors, and optimize cash flow management related to invoicing and expense transfers. Acts as a liaison between financial units, system administrators, and technical teams to resolve complex issues affecting extramural fund accounting, invoice processing, and expense transfers. Facilitates cross-functional collaboration to implement system enhancements, automate manual processes, and mitigate operational risks.

• 20% Business Process and System Analysis - Applies advanced business analysis concepts and methodologies to identify, evaluate, and define complex system scopes and objectives across all units of oversight, including Concur Expense, Payroll/UCPath, OFC Record to Report, Jaggaer Procurement, OFC Procure to Pay, Tax Reporting, OFC Invoice to Cash, and Transfer of Expense processes. Works at a high technical level throughout various phases of systems analysis, considering the business implications of applying technology within current and future financial environments. Performs comprehensive analysis of business and user needs, documents requirements, and translates them into system and process specifications that reflect unit-specific and campus-wide goals. Initiates, designs, and/or modifies systems and procedures, often addressing issues where standardized policies may be evolving or not yet fully established. Develops specifications that have a broad impact across assigned units, supporting campus-wide financial system integration and operational alignment. Leads or participates in cross-functional teams with peers across campus to resolve complex business or system issues that span multiple units, ensuring consistency and efficiency of processes and systems. Manages and delegates detailed analysis of business practices, processes, and challenges to Business Systems Analysts within each unit and monitors progress and quality of deliverables. Serves as a center of excellence lead for the integration and complex business processes between Jaggaer procurement and OFC Procurement, including Lean initiatives and Project Costing, driving resolution of issues and implementation of best practices.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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