Property Associate

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

ESSENTIAL FUNCTIONS
* Management Audit/CEP - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit annually in the assigned categories. PA has full responsibility for all audit related requirements in the assigned categories.
* Operations Audit - Assist engineering staff in preparation of annual Operations Audit.
* Budget Preparation - Assists team members with budget preparation for the property as requested by AGM/GM.
* Contract Management - PA has full responsibility for all facets of contract management in all assigned contracts, this includes however not limited to bidding, day-to-day management of service including scheduling and managing monthly meetings.
* Back up to TSR when TSR is on PTO.
* Lease Abstract - primary responsibility to prepare all lease abstracts.
* Update and file all documents for Vendors and Customers in electronic files and hard copy if applicable to ensure that contract and lease administration files are accurate and up to date.

ACCOUNTING
* Accounts Payables - Property Administrator is responsible administrating AP for the property when TSR is on PTO
* W-9's - responsible for obtaining W-9 forms when TSR is on PTO.
* Accounts Receivable - Print aged Delinquency report on the designated day each month. PA is responsible for following up with tenants and sending delinquency letters for charges over 30 days old. Report is submitted to Client weekly.
* Manual Adjustment Forms - PA prepares manual adjustment forms for Tenant Service Request (e.g., requested HVAC over time, labor to hang white boards, keys). TSR also completes this function.
* Electric Consumption Tracking - Responsible for ensuring engineers take monthly readings from electric meters for tenants that have supplemental units.
* Responsible for monthly accounting accruals and work order reclasses.
* Responsible for monthly reporting - executive summary and variance report.
* Maintains accounts receivable, including following up with tenants as necessary on aged delinquency, submit to ownership weekly.
* Parking Taxes - Responsible for monthly parking tax calculation and coordination with parking vendor.
* Responsible for monthly reporting to include accruals, executive summary, variance report and compiling final report for Client.

OPERATIONS
* Tenant Service Request - PA is responsible for daily review of TSR's noting completion times or dates if beyond acceptable limits, whether job performed to satisfy TSR, etc.
* Work with engineering staff to ensure discrepancies and address in next staff meeting.
* Contracts - Draft contracts as requested by managers within 24-48 hours of the request for review by the manager.
* Special Dumpster Request - If a tenant needs to fill the dumpster, PA responsible for scheduling special pickups for the tenant and is responsible for billing the tenant for the pickup.
* Lunch and Learn - PA is responsible for developing the monthly lunch and learn program to include - drafting plan for GM/AGM approval and coordinating monthly events and maintaining schedule.
* Team Meetings - PA is responsible for managing the bimonthly team meetings, this includes developing agenda, leading the meetings and circulating notes within 24 hours of meeting.
* Responsible for weekly building inspections based on developed schedule.
* Develop and manage annual operations schedule and review in each team meeting.

TENANT RELATIONS
* Customer Service - Provide superior customer service to all tenants, clients, contractors, and vendors at all times.
* Tenant Meetings - Plan agenda for meetings and have approved by Manager (at least 1 per quarter).
* Tenant Handbook - Review, update, revise, and distribute to tenants.
* Tenant Notification - Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, as a back up to TSR.
* Safety Warden Meetings - Work with Security Director and Engineering staff to plan an annual safety warden meeting.
* Tenant Move-In's/Move-Out's - coordinate all arrangements, notifications and acquire proper authorizations and collect certificate of insurance as necessary.

EDUCATION AND EXPERIENCE
* Bachelor's Degree Business or commensurate experience
* Minimum 1 - 3 years in a workplace setting
* Commercial Real Estate Experience a Plus

KNOWLEDGE, SKILLS, AND ABILITIES
* Planning and Organizing - Establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, meet deadlines and use resources effectively and efficiently.
* Customer Focus - Dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.
* Dealing with Ambiguity - Can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty.
* Interpersonal Savvy - Relates well to professionals both inside and outside the organization uses diplomacy and tact.
* Learning on the Fly - Learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks.
* Self-Starter - Able to start and complete projects independently.
* Time Management - Use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others.
* Written/Oral communications - Ability to speak and write clearly and concisely, get messages across that have the desired effect.
* Attention to Detail - Thorough in accomplishing a task with concern for all the areas involved, no matter how small, will not overlook what needs to be done and can be depended upon to do each task accurately and completely.
* Microsoft Office proficiency

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.