Philanthropy Program Coordinator

Position Description:

As a Philanthropy Program Coordinator in Institutional Advancement you will provide professional support to the MCW Office of Institutional Advancement and Froedtert Hospital Foundation, providing project management and administrative support to advance philanthropic productivity.

Primary Functions

• Support Assistant Vice President of Philanthropy, Managing Senior Director of Philanthropy, and other OIA leaders, gift officers and development liaisons in furthering benefactor relationships and philanthropic productivity.
• Assist in the planning and execution of benefactor meetings, including participant scheduling, room reservations, A/V setup, catering, materials preparation, and related duties.
• Draft and edit correspondence to prospects, donors, board members, alumni, faculty, and staff.
• Compose strategy sheets, briefing documents, and contact reports.
• Properly record information about prospects/donors using Raiser's Edge database. Ensure key donor information is properly captured in donor record.
• Run key financial and donor data reports to assist philanthropy team in analyzing donor data and moves management.
• Assist with travel planning and expense reports.
• Work with Institutional Advancement leadership to provide communication, training and educational resources for gift officer team.
  • Organize team meetings and retreats, including agenda planning, room reservations, A/V setup, catering, participant scheduling, materials preparation, and related duties.
  • Compose and maintain professional resources and reference documents for gift officer team.
  • Supports communication and sharing of information across gift officer team.
  • Facilitate gift officer orientation and onboarding.

• Provide project management for routine and special initiatives
  • Execute projects and special assignments in collaboration with OIA internal teams.
  • Coordinate and contribute to communications and reports for executive and external audiences.
  • Identify, research and mobilize appropriate resources to provide project deliverables.

• Administrative functions include:
  • Maintain project schedules including tracking deadlines, milestones, and due dates.
  • Monitor resources and track expenditures and prepare expense reports.
  • Maintain departmental files, process invoices, write PO's, inventory materials/office supplies and perform usual routine office duties.
  • Prepare reports, presentations and communications using Microsoft Office platforms (Excel, Word, PowerPoint, etc.), answer phones, complete gift receipt forms, type reports and perform data entry.
  • Serve as a point-of-contact for philanthropy inquiries from external constituents to main OIA office phone line and email address.

Knowledge - Skills - Abilities

• Excellent oral and written communication skills are essential.
• Experience working on meetings and events requiring attention to detail and working with high-profile community volunteers and leaders.
• Understanding of and adherence to confidentiality issues.
• Strong technological aptitude with advanced skills using Microsoft Word and Excel and fundraising software, preferably Raisers Edge.
• Knowledge of Desktop/web publishing software preferred.
• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem-solving skills.

Preferred Schedule:



M-F 8-5

Position Requirements:

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor's Degree
Minimum Required Experience: 2 years

Preferred Experience: 2 years in a fundraising, business development or sales environment
Preferred Qualifications: Program/project coordination in a fundraising, business development or sales environment

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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