Executive Assistant (Exempt)

Summary

Job Description:

Job Title: Executive Assistant

Job Description:

This person provides secretarial and administrative support services to the President as confidential secretary and receptionist. These services include preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. In addition, this position will also provide secretarial assistance for other hospital personnel as requested by the President or when needed. This person complies with the policies, principles and activities established by the Code of Conduct and the Corporate Compliance Program.

The following is intended to describe the general nature and level of work being performed by individuals assigned to this job by listing the major components for this position (i.e., key responsibilities and essential duties). The list is not intended to be an all-exhaustive list of duties and responsibilities required and are subject to change from time to time. Additionally, other duties may be assigned at the discretion of leadership to meet business, customer, and/or patient needs.

• Greet visitors and employees, assisting and directing as necessary. Demonstrates a positive, engaging hospitable style.
• Provides administrative support for assigned Executive(s).
• Arrange meetings - sending electronic invitations, preparing meeting materials, reserve and prepare meeting room, catering requests and equipment needs. Maintains calendars.
• Coordinates conference calls with dial-in instructions and attachments.

Requirements:

• High school diploma or equivalent (college degree preferred).
• REQUIRED - three to five years high level administrative assistant experience.
• Competence in multiple computer applications such as Word, Excel and PowerPoint, and experience with office equipment such as a copier and scanning.
• Self-directed, able to manage time and multiple tasks/projects.

Benefits:

• Tuition Assistance reimbursement program
• Company paid Maternity and Paternity leave.
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)

Work Experience

Education