Sr Administrative Coordinator

At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai's human health care (hhc) mission. We're a growing pharmaceutical company that is breaking through in neurology and oncology, with a strong emphasis on research and development. Our history includes the development of many innovative medicines, notably the discovery of the world's most widely-used treatment for Alzheimer's disease. As we continue to expand, we are seeking highly-motivated individuals who want to work in a fast-paced environment and make a difference. If this is your profile, we want to hear from you.

Essential Functions

• Provide proactive, day-to-day administrative support with minimal supervision, managing calendars, scheduling meetings, coordinating logistics, and arranging domestic and international travel.
• Prepare and submit expense reports, reconcile international transactions, process invoices, assist with purchase orders, and manage contracts and master service agreements in compliance with global policies.
• Support strategic administrative initiatives and contribute to process improvements across the organization.
• Maintain organized data and file management systems to ensure accuracy and accessibility.
• Collaborate with administrative staff across departments to support broader team goals.
• Provide backup support to the Senior Site Administrative Coordinator for office management, site services and operations.
• Serve as an Eisai ambassador for Japanese expatriates and visitors, coordinating logistics, housing, and transportation needs with cultural sensitivity and awareness; understanding of Japanese culture is preferred.
• Demonstrate professionalism and cultural awareness when interacting with global teams and stakeholders.

Requirements

• High School diploma or equivalent required; post-secondary education preferred.
• Minimum of 5 years of experience in advanced administrative support roles.
• Strong organizational, time management, and attention-to-detail skills.
• Excellent written and verbal communication abilities.
• Proven ability to work independently and handle confidential information with discretion.
• Demonstrated cultural awareness and ability to communicate effectively across global teams and time zones.
• Flexible and adaptable to shifting priorities and deadlines.
• Collaborative team player with cross-functional experience.
• Customer-focused with a proactive approach to stakeholder support.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint).
• Quick learner with the ability to adopt and utilize new software and technologies.
• Ability to work onsite Tuesday-Thursday required.

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Eisai Salary Transparency Language:

Final pay determinations will depend on various factors including but not limited to experience level, education, knowledge, and skills.

Employees are eligible to participate in Company employee benefit programs. For additional information on Company employee benefits programs, visit https://us.eisai.com/careers-at-eisai/benefits.

Certain other benefits may be available for this position, please discuss any questions with your recruiter.

Eisai is an equal opportunity employer and as such, is committed in policy and in practice to recruit, hire, train, and promote in all job qualifications without regard to race, color, religion, gender, age, national origin, citizenship status, marital status, sexual orientation, gender identity, disability or veteran status. Similarly, considering the need for reasonable accommodations, Eisai prohibits discrimination against persons because of disability, including disabled veterans.

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