Human Resources Coordinator
General Summary
This position will be exposed to all human resources procedures and assists with tasks throughout all areas of the HR department. In addition to project support, assisting in the planning, scheduling, and execution of project tasks, the HR Coordinator assists with guiding employees through various human resource processes, answering any questions they may have about policies and handling any problems or questions. The position also has an active role in ensuring all human resource functions are complying with local, state, and federal regulations.
Essential Duties & Responsibilities
- Coordinates temporary staffing by clarifying requests for temporary personnel; contacts appropriate vendor; coordinates interviews as necessary; confirms pay rate; ensures pre-placement requirements are met. Will coordinate with IT, EHS, Security as appropriate for the position. Facilitates invoice payment; monitors assignment length and closes out the temporary assignment when the assignment is finished. Will facilitate the conversion-to-hire process if necessary.
- General interview coordination, including developing interview schedules, working closely with technical staff and candidates as instructed. Complete vetting process for each individual coming on site. Ensure collateral materials are maintained.
- Reconciliation of department purchase and travel cards at the end of each month.
- Requisition and invoice management, including coordination and processing related materials for all HR, temporary staff and candidate transactions. Invoice processing completed on a weekly basis, ensures all candidate and staffing related invoices are submitted to accounting in a timely manner. Create new and monitor existing requisitions to ensure sufficient funds for HR vendors.
- Employee data management in HRIS including data entry of all new hire transactions, such as (but not limited to) I-9, and educational skills / training. These transactions require a high degree of accuracy as the data creates the foundation for other department usage.
- Complete data entry for all employees including creating job titles and enter new hires and job titles. Routinely audit data to ensure accurately entered. Generate PAF's for new hires and file promptly,
- Send out pre-reminders for 6-month employee reviews.
- Complete data entry related to performance management, including but not limited to: completing annual data entry of all HR-1 and HR-2 documents in Access data base. Provides update reports/basic analysis to Director and HR Generalists. Ensure documents are filed appropriately in a timely manner.
- Completes all verification of employment, responding to inquiries as requested.
- Manages travel for all interview candidates. Under guidance of Director negotiates corporate rates for local hotel vendors; coordinates travel arrangement for candidates to include airline, hotel and rental car reservations. Communicates with candidates directly and assist with any rescheduling or last-minute cancellations as necessary.
- Prepare FedEx shipments as requested.
- Administrative on-boarding assistance: Prepare Personnel Action Forms and personnel files for new employees.
- Coordinate and host First Day Orientation including internal notification to process leaders, packet assembly and first day delivery of HR components.
- Complete I-9 and E-Verify processes. Ensure any non-conformances are addressed within a three-day period.
- Archive departing individual within the Learning Management System.
- Develop, maintain, and update organizational charts.
- Meeting Arrangements - provide support for training and other department meetings; coordinate meal delivery and assist with meeting room set up as needed.
- Provide administrative support (filing, calendars, inventory/order/stocking supplies, meeting set up/clean up, lunch orders, etc.) as needed for department.
- Performing other duties as needed and directed by Director of Human Resources.
Minimum Requirements/Qualifications
- HS diploma required
- 5 years of experience directly related to providing administrative support in an HR environment.
- Working understanding of human resources principles, practices, and procedures.
- Extensive typing/data entry experience.
- Excellent interpersonal and customer service skills.
- Excellent written and verbal communication skills.
- Excellent organizational skills and attention to details.
- Strong customer service skills and ability to work effectively with all levels within the organization.
- Familiarity with HR databases, Applicant Tracking Systems (ATS), Candidate Management Systems (CMS), Human Resources information Systems (HRIS), and/or Human Resources Management Systems (HRMS).
- Demonstrated ability to effectively utilizes MS Office (excel, word, PowerPoint) and HRIS.
- Familiarity with training modules and learning management systems.
- Ability to use sound judgment and critical thinking within defined practices and procedures.
- Effective and assertive interpersonal skills essential.
Preferred Qualifications
- BS in HR or related discipline
- Ability to function well in a high-paced and at times stressful environment
- SHRM or HRCI Certification
Core Values
Cultivating human connection - putting people first. We know that every individual makes a difference and that no one can do it alone. We believe the world's most powerful resource is human potential. We are an inclusive and courageous team where innovation and diversity of though go hand in hand. We understand that relationships move at the speed of trust.
Operating with precise execution - measuring what matters and owning results as a team. We leverage data to drive decisions that advance science. We recognize the importance of a stable foundation coupled with an agile mindset. We hold ourselves accountable and take pride in our work. We give and receive candid feedback as a gift that keeps us growing.
Harnessing relentless curiosity - our unstoppable, innovative force. We are driven to ask sharp questions and push the boundaries of knowledge. We use creativity and critical thinking as catalysts for finding solutions that change lives. We learn by doing, consistently striving to improve our relationships, training, methodologies, questions and results.
Stewarding a healthy community - implementing sustainable operations for a safe, engaging environment. We don't compromise on safety and health for our employees, customers or community. We believe a healthy community begins with inclusive economic opportunities. We respect the dignity of the patients we ultimately serve. We are motivated to serve communities that are underserved and markets that are overlooked.
Job Specific Behaviors
- Communicates Effectively for Influence - Writes, speaks, listens and presents information effectively and persuasively across communication settings. Asserts own ideas and persuades others to commit to action.
- Consultation Skills - Ability to consult effectively with employees at all levels within the organization to identify needs or address concerns.
- Compliance - Applies an understanding of key legal precedents, policies and practices to protect the interests of the organization
- Conflict Management - Possess an unbiased approach to confrontational situations and ensures that issues are resolved in a professional manner.
- Cross Team Collaboration - Ensures integration and cooperation across organizational boundaries
- Customer Focus / Value Creation - Responds to customer's needs in a manner that provides added value and generates significant customer satisfaction.
- Negotiation Skills - Negotiates or mediates sound agreements in business or organizational situations where there is disagreement or difference in interests.
- Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self and others to ensure the accomplishment of specific task objectives
- Project Management (general) - Ability to plan, monitor and control projects ensuring efficient utilization of technical and administrative resources.
- Technical Knowledge - Awareness of pension and benefit plans, conformance requirements for local, state and federal benefit, labor and employment laws and regulations.
- Tolerance for Stress, Ambiguity and Change - Demonstrates flexibility in applying different approaches to changing work demands.
- Vendor Performance Management - Ability to develop and sustain effective relationships with our external vendors/suppliers.
Physical Demands
- This position is typically located in an office environment.
- Ability to stand for extended periods of time
- Ability to sit for extended periods of time.
- Ability to work on a computer for extended periods of time.
- Ability to travel to meetings or other facilities, possibly including overnight trips.
Certifications, Licenses & Registrations
- None Necessary
- HR certification desired (SHRM or HRCI Certification)
|
Southern Research Institute
Sep 10, 2025 