Talent Operations & Executive Support Assistant

Talent Operations & Executive Support Assistant

woodcons.com

Location: Annapolis Junction, MD

Job Type: Full-Time

Shift: Day

Salary Range: $40,000 to $65,000 per year

WOOD is a mission-driven federal contractor supporting the Intelligence Community and beyond. We are expanding our Executive Support function to build a strong foundation of operational excellence across recruiting, HR, and administrative support.

Security Clearance Requirements:

This position requires all candidates to be U.S. Citizens.

Source candidates from job boards and online platforms
• Upload and maintain candidate profiles in our Applicant Tracking System (ATS)
• Format resumes to meet internal standards and improve readability
• Use AI tools to screen applicants and match them to job requirements
• Help clean and organize the ATS for data integrity
• Support executive and administrative tasks as needed (calendar management, document prep, etc.)
• Learn basic government contracting terminology and security protocols
• Collaborate with recruiters and hiring managers to meet sourcing goals
• Participate in team meetings and contribute to process improvements
• Prepare, edit, and organize documents, presentations, and reports with precision and confidentiality
• Track and follow up on action items across multiple departments
• Maintain organized systems for documentation, task management, and executive workflows

Required Skills

• Expert proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Strong understanding of technology and ability to quickly learn new platforms.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong written communication skills and professional demeanor.
• Driven and goal-oriented with a focus on meeting quotas and deadlines.

Required Education

• Bachelor's degree from an accredited college or university.

Experience Levels

• Entry-Level Talentt Operations & Executive Support Assistant
  
  • Profile: No prior recruiting experience; willing to learn. Strong organizational and tech skills.
    
  • Training: Provided.
    
  • Ideal For: College graduates, career changers, or administrative professionals seeking full-time work.
    
• Junior-Level Recruiting Coordinator
  
  • Profile: 1-3 years of experience in recruiting or HR support. Familiarity with ATS systems and AI tools preferred.
    
  • Training: Minimal; expected to ramp quickly.
    
  • Ideal For: Junior recruiters or HR coordinators with sourcing experience.

Fringe Benefits:

• Health Insurance: Comprehensive medical, dental, and vision plans.
• Retirement Plan: 401(k) with company match.
• Paid Time Off: Generous PTO policy including vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, certifications, and career advancement.
• Work-Life Balance: Flexible work schedules and remote work options.
• Wellness Programs: Employee assistance programs, wellness initiatives, and gym membership discounts.

Why Join Us?

• Impactful Work: Contribute to critical government projects that make a difference.
  • Work with cutting-edge scheduling and engineering tools.
• Career Growth: Take advantage of professional development opportunities and career advancement.
  • Be a vital part of impactful projects that drive innovation.
• Supportive Environment: Work in a collaborative and flexible environment that values work-life balance.
  • Collaborate with top-tier professionals in a dynamic environment.
• Competitive Compensation: Enjoy a competitive salary and comprehensive benefits package.

WOOD is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.