Financial Administrative Assistant

*Position type: Hybrid

JOB SUMMARY:

The Financial Administrative Assistant is trained in basic accounts receivable, GAAP, basic knowledge of appropriation law, duties include an administrative review of Inter-Agency Agreements (IAA), monitoring of the spend rate, a collection of rejected bill and coordination of resolution, various billing reports to customers, responding to finance office and program managers. Partners with Operation leads, Account Executives, Program Managers for Federal Occupational Health (FOH) services areas.

ESSENTIAL FUNCTIONS:

* Assists Account Analyst in addressing funding issues (missing, outstanding, or short funding) with customers, project funding required for remainder of fiscal year, provide reports to customers (as requested), address, research, and resolve billing issues, at month end--review charges for per capitated agreements and validate funds availability for all service areas, respond to general customer services inquiries, assist account executives and operational leads in maintaining customer relationships

* Work with Account Analyst to review and recommend financial adjustment to customer proposed funding based on actual services being requested

* Process financial adjustments to customer funding requests based on actual services

* Review customer funding proposals for completeness, accuracy, and compliance with FOH policies, procedures and applicable regulations

* Assist Account Analyst with routinely monitor customer spending to ensure appropriate draw down against billing charges for services

* Inform FOH program staff of status and availability of customer funds for services

* Communicate analyses results of customer accounts effectively

* Enter funding levels and revenue estimates for customers in FOH information system; accounts receivable/chargeback/credit card reject resolution which may include coordination of communication among customer and various FOH divisions; assist customers with status reports; charge quality assurance as related to per capita calculations and/or funds availability; run utilization reports; evaluation/ notification/review of population changes with per capita manager (service delivery manager) and finance manager for operational division;

* Prepare summary reports or other reports as needed.