New

Operations Specialist

Georgia State University
$51,000 - $82,000
tuition assistance
United States, Georgia, Atlanta
1 Park Place (Show on map)
Aug 21, 2025
Description : Operations Specialist University Research Services & Administration Georgia State University Panther Innovations Panther Innovations (PI) at Georgia State University works to ensure that great ideas find their way out of the lab and into the hands of the people who need them. It plays a critical role in developing and protecting the intellectual property of the Georgia State research community. The office makes new discoveries available to business, industry and trade partners, driving economic growth and providing an opportunity for the public to benefit from research breakthroughs. The Operations Specialist is responsible for much of the "behind-the-scenes" work with Panther Innovations and works closely with the Panther Innovations licensing staff, colleagues in the Office of Legal Affairs, and the Georgia State University Research Foundation finance team. Panther Innovations is seeking (1) dedicated and experienced Operations Specialist WHAT MAKES Georgia State University A GREAT PLACE? * A flexible work environment * Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. * A knowledge-sharing organization that works collaboratively with diverse partners. * Professional development opportunities and mentorship * A rapidly growing center within an academic setting HERE IS WHAT YOU WILL DO This position will join an experienced and dedicated technology transfer team of licensing professionals who work with GSU investigators to discover, analyze, protect, market and commercialize innovations. The transfer of innovations to companies that can create products is how GSU's research has a real-world impact on our community and the world. The work is challenging and engaging, and you will work with stakeholders across GSU's campuses and federal agencies. The Operations Specialist is a crucial member of the Panther Innovations team and works closely with faculty, licensing associates, legal affairs, GSURF, OSPA, other university partners and licensees. They handle overseeing operations of the data management system (Inteum-Minuet), patent docketing, licensee invoicing and compliance, legal expense tracking, and federal compliance. This position reports directly to the Director, Panther Innovations. The essential duties and responsibilities of Operations Specialist are the following: Data Management - Enters and manages data relating to inventions, patent filings, patent prosecution activities, agreements, and finances using PI's data management system; Prepares monthly reports relating to upcoming patent activities and documents decisions. Finance - Monitors and processes patent reimbursements, license fees, royalties and other payments owed to GSURF as part of licenses and other agreements. Enters and tracks legal expense data including patent annuities. Receives and records revenue. Reconciles PI financial records with GSURF records. Processes royalty distributions. Compliance - Primarily responsible for reporting obligations relating to inventions resulting from federally sponsored research. Ensures compliance with Bayh-Dole requirements and reporting through iEdison. Manages PI agreement compliance program and ensures licensee compliance. Administrative - Schedules and coordinates meetings for team. Coordinates and plans events and training. Orders supplies and process purchases for PI. Other duties as assigned Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. Qualifications : Minimum Requirements: Bachelor's degree in business, finance, marketing or similar field of study and four years of related experience; or a combination of education and related experience and/or training. Preferred Hiring Qualifications: Experience working in higher ed, research administration or technology transfer preferred. Familiarity with patent law, the patent process, or accounting a plus. College/Business Unit : Research & Sponsored Programs Department : Panther Innovations Location : Atlanta Campus Shift : 8:30AM- 5:15PM Salary : $51,000 - $82,000 FLSA Status : Exempt Job Posting : 08/21/25, 7:15:42 PM Closing Date : 09/05/25, 3:59:00 AM Preferred Hiring Qualifications : Special Instructions : Special Instructions: To be fully considered for this position all candidates must submit the following at the time of submission: * A complete and accurate GSU application * Resume * Cover Letter * Three professional references #LI-JB1 Georgia State University Values : COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement : The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Equal Employment Opportunity : Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check : Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office. Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires. Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.