Contract Administrative Assistant

Position Type: Full Time (40+)

Pay Type: Hourly

Seasonal Work: No

Newport Construction Benefits:

• Medical, Dental & VisionInsuranc
• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

General Description The Contract Administrative Assistant will provide support to contracting team, and other departments, as needed and will report to the Director of Contract Administration.

Key Duties

• Routine office activities

• Manage subcontractor insurance

• Maintain logs and database of subcontractors

• Perform filing and document control

• Maintain and distribute applications

• Scan sales tickets, delivery tickets, etc.

• Issue letters/correspondence as required

• Other duties as assigned

Qualifications and Requirements

General To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience This position typically is semi entry-level, however it requires a minimum of one (1) or more years of previous experience in an administrative support role.

• A high school diploma or general education degree (GED) is required.

• Must be able to understand work directions and communicate effectively

• Excellent written and verbal communication skills

• Must be well organized and detail oriented

• Must be able to work with constant interruption

• Must be proficient with MS Office to include; Word, Excel and PowerPoint

• Previous experience in construction and contracting is preferred

• Must have strong customer service

• Previous office administration experience in a construction setting is highly desired

Physical Demands The following physical demands are representative of those that must be met by an Office Clerk, to successfully perform the essential functions of this job.

• Frequent ability to sit for prolonged periods of time;
• Ability to drive a company vehicle for various recruiting events.
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus

Work Environment

• Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required.
• Noise level in the typical office work environment is quiet.

Demonstrates Safety 1st It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Newport Construction is experienced in all forms of heavy civil construction. Our talented engineers and skilled craft employees are experts in all manner of projects, and in all work environments including the most heavily trafficked urban areas. Whatever the project, Newport Construction has the talent, experience, and resources to deliver. Our teams are formed by experts in the construction industry who can build state-of-the-art roads, bridges, railways, and commercial centers. These teams are committed to delivering the highest-quality services on time, on budget, and engineered to provide maximum value to our clients in both the public and private markets.

We support a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.