New

Administrative Assistant II, Document Control

Vigor Works

$21.43 - $26.79 / hr

paid holidays, tuition reimbursement, 401(k)

United States, Washington, Vancouver

Aug 20, 2025

Description

Who We Are
Founded in 1995, Vigor Marine Group is an established, innovative and integrated partner with a national footprint in the marine maintenance and modernization, marine fabrication and marine services. Evolving over decades from a collection of the best-in-class companies with unique and complementary capabilities on the East and West coasts, our spirit of innovation and legacy of performance make Vigor Marine Group a preferred, full-service prime contractor in the defense and maritime sectors. Today we offer advanced services and complete solutions for the U.S. Navy, U.S. Army, Military Sealift Command, state ferry systems, the cruise industry, the commercial fishing industry and more.
With four shipyards for maintenance and modernization and one for fabrication, including the largest floating dry dock in the western hemisphere, our more than 2,000 dedicated employees across four states - from the Pacific Northwest to San Diego to Norfolk - personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation - through their living wage jobs supporting their local economies, and through the word-class maritime and industrial services they provide to further our defense readiness and national security.

Where We Are - Marine Fabrication
Vancouver, Washington is surrounded by forests, rivers, and mountains and is a top destination for outdoor lovers. It has a mild climate with four seasons. Its mild winters and warm summers make it an attractive city in the Pacific Northwest. Vancouver is more affordable city than its neighbors, Portland and Seattle and has no state income tax. It is a vibrant city full of restaurants, shops and parks, and is known for its walkability, historic charm and family friendly neighborhoods. Vancouver has garnered many awards including Livability's "Top 100 Best Places to Live in the US in 2025 and 2023" and Niche's 2025 rankings include Vancouver on several lists including Best City for Outdoor Activities, a Healthiest Place to Live in America and several others. Healthcare is the city's largest employer, followed by manufacturing and technology.

PAY RANGE: $21.43 - 26.79 per hour

POSITION SUMMARY:
Performs clerical tasks, such as filing, faxing, data entry, scanning. Operates office equipment and completes general office work. Excellent attention to detail is required. Experience with Microsoft Office and document creation software such as Adobe Acrobat is required. Responsibilities include:
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)

Responsible for logging, transmitting & retrieving all project documents.

Control the incoming/outgoing documentation process
Responsible for Archiving Documents and Records
Transmit documents for the division internally and externally
Create and route work packages
Maintain files both electronically and hard copy

Maintain Security Protocols for all Documents
Data entry for job projects

Generate project status reports as necessary

Replace revised documents and update files/job books as necessary
Provide support to internal/external customers as needed

ESSENTIAL SECONDARY FUNCTIONS AND RESPONSIBILITIES:

Must be able to perform all of the Document Control responsibilities above
Must understand and support the records management program
Work with Manager/Supervisor to implement standard work procedures
Assist in creating and supporting process improvement changes
Train Document Control administrators
Manage area priorities
Resolve work related issues
Audit internal records/files regularly

SUPERVISORY RESPONSIBILITY:None
EDUCATION, CERTIFICATES, LICENSES AND REGISTRATION:

Requires high school diploma or G.E.D
Minimum of 2 years' experience in documentation practices

KNOWLEDGE SKILLS AND ABILITIES:
Skills required for all Document Control Levels:

Proficient in MS Office applications (e.g. Word, Excel, Access)
Must have strong PC skills and experience with Adobe Acrobat
Ability to multitask while following instructions/schedules/timelines for multiple priorities
Strong interpersonal skills and the ability to work with others in a positive and collaborative manor
Possess strong communication, prioritization, and organizational skills

PHYSICAL DEMANDS:
Work is conducted in a dynamic, fast-paced office setting.The person may be required to be in production areas at times. He/she must be able to walk to and from job sites.There may be local travel up to 10% of the time and out-of-town travel (including air travel) up to 5% of the time with notice.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
While in production areas, will be exposed to all weather conditions, noise, dusts and odors.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:

Medical	RX	Dental	Vision	Life
AD&D	LTD	STD	EAP	Discretionary bonus
Tuition Reimbursement	FSA (Medical, Childcare, Transportation)	10 paid holidays	PTO	401(k)

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.