New

Softball Operations Assistant

The Pennsylvania State University
remote work
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Aug 20, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS Penn State Athletics is looking for a part time Operations Assistant to support the softball team. Responsibilities include: Team Travel Coordination Support Assist with the planning and execution of team travel logistics, including securing hotel accommodations, transportation, travel itineraries, and submitting meal request forms. Daily Scheduling and Administrative Support Manage and maintain the daily calendar for team activities, including practice schedules, meetings, and appointments. Coordinate facility reservations and communicate updates with coaches, staff, and student-athletes. Practice and Game Day Operations Provide operational support during practices and games, including setup and teardown of equipment. Special Event Coordination Assist with planning and execution of special events such as banquets, recruiting events, team retreats, senior day, and other program-hosted functions. Community Relations & Outreach Support the development and execution of community service initiatives, youth clinics, and outreach programs to enhance the program's presence and engagement within the local community. Alumni Engagement Maintain communication with alumni through newsletters, event invitations, and social media. Assist in organizing alumni events and managing alumni contact databases to strengthen long-term program relationships. General Operational Duties Provide day-to-day support to the Director of Operations and coaching staff, including inventory management, coordinating apparel/equipment orders, and assisting with compliance and administrative tasks as needed. Applicant must pass Annual Compliance, Mandated Reporter trainings, as well as pass Pennsylvania mandated background checks. To be considered, applicant must apply online. BACKGROUND CHECKS/CLEARANCES This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines