ACCOUNTING TECHNICIAN 1 - 08192025-70476

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, WESTERN MENTAL HEALTH INSTITUTE, HARDEMAN COUNTY

This is an on-site position.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of full-time clerical accounting or auditing work.

Substitution of Experience for Education: Qualifying full-time clerical accounting or auditing experience may be substituted for the required education on a year-for-year basis.

Substitution of Education for Experience: Accounting coursework from an accredited college or technical institute may substitute for the required experience under one of the following conditions: 4.5 quarter hours in accounting or bookkeeping is equivalent to a one-year substitution, 9 quarter hours in accounting or bookkeeping is equivalent to a two-year substitution; 12 quarter hours in accounting or bookkeeping is equivalent to a two and a half year substitution; 15 quarter hours in accounting and bookkeeping is equivalent to a three-year substitution.

Overview

Under general supervision, an employee in this class works in the preparation and maintenance of sub-professional accounting records, financial statements, and/or reports of moderate to considerable complexity. This class differs from that of Account Clerk in that an incumbent of the latter performs bookkeeping and clerical tasks of a more routine nature. This class differs from that of Accounting Technician 2 in that an incumbent of the latter is responsible for the preparation and maintenance of accounting records, reports, and financial statements of greater volume, difficulty, and/or complexity.

Responsibilities

1. Calculates overall invoice totals, account adjustments, and purchases/account deductions to generate reports, spreadsheets, and adjustment forms. Applies cash and checks received to appropriate accounts, calculates and disburses funds, and codes adjustment sheets/requisitions.
2. Audits travel expenses, requisitions, accounts receivable, and accounts payable vouchers. Audits state credit card purchases and commissary counts.
3. Allocates expenses internally to appropriate accounting string to ensure funding occurs appropriately.
4. Processes paycheck modifications. Generates requisitions, purchase orders, receipts, and vouchers originating in assigned work unit as necessary.
5. Researches outstanding checks, overpayments, and underpayments and performs cancel and/or re-issue as necessary.
6. Manages complaints from internal and external customers effectively by providing clear and accurate information and possible courses of action to resolve the issue(s).
7. Monitors trust funds for individuals in state custody, internal and external vendor contracts, employee time sheet entries, tracking system, and daily reports.
8. Provides training to co-workers in the operation of accounting-based databases, policies, and procedures.

Competencies (KSA's)

1. Manages Complexity
2. Interpersonal Savvy
3. Demonstrates Self-Awareness
4. Business Insight
5. Plans and Aligns

Knowledge:

1. Economics and Accounting
2. Clerical
3. Customer and Personal Service

Skills:

1. Reading Comprehension
2. Time Management
3. Active Learning and Listening
4. Critical Thinking
5. Mathematics

Abilities:

1. Written Comprehension
2. Deductive Reasoning
3. Problem Sensitivity
4. Mathematical Reasoning
5. Inductive Reasoning

Tools & Equipment

1. Personal Computer
2. Telephone
3. Printer
4. Scanner
5. Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.