Executive Assistant, Office of The CEO

At Howard Hughes, our mission is to help people discover new ways of experiencing life. We aspire to be the most creatively driven real estate company and are committed to a culture that fosters curiosity and empowers every employee to find their story in this great organization.

ABOUT THE ROLE

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO and Board of Directors of a dynamic and fast-paced diversified holding company This role requires a high level of professionalism, discretion, and adaptability. You will act as the right hand to the CEO, helping manage day-to-day travel, scheduling, communications, and special projects across the organization.

What You Will Do

• Maintain an extremely active calendar of appointments for the CEO, ensuring all meetings, events, and commitments are coordinated efficiently and without conflict.

• Complete and process expense reports with accuracy and timeliness for the CEO adhering to company guidelines.

• Arrange complex and detailed travel plans and itineraries for executive leadership and Board members, including logistics for both domestic and international travel.

• Serve as delegate for CEO on approvals within multiple systems, ensuring timely processing of requests and maintaining compliance with company policies.

• Coordinate, design, and negotiate costs for company holiday parties, overseeing all aspects from concept to successful event execution.

• Manage and maintain the Board yearly calendar, update contact lists, and oversee the tracking and reconciliation of Board expenses.

• Coordinate Board travel and logistics for Howard Hughes Master Planned Communities (MPC's) and Board meetings; attend events to manage on-site logistics and provide executive-level support.

• Organize all logistics for special events such as the Waste Management PHX Open; attend and oversee event execution to ensure seamless operations.

• Perform diverse administrative duties as requested, demonstrating flexibility and attention to detail in a fast-paced executive environment.

• Handle sensitive information with the utmost confidentiality and professionalism.

• Assist with personal tasks and errands, as needed, to support the executive.

• Must have the ability to travel as needed.

ABOUT YOU

Each employee brings a unique blend of expertise and experience to their role, with the opportunity to continuously grow and make a meaningful impact. To thrive in this position, employees need the following background.

Skills & Experience

• 10+ years of experience as an executive assistant, preferably in real estate, financial services, or a related industry

• Exceptional organizational and time management skills

• Excellent written and verbal communication abilities

• Strong problem-solving skills and attention to detail

• Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello)

• Ability to work independently and manage multiple priorities in a deadline-driven environment

• Professional demeanor and ability to interact with high-level stakeholders

ABOUT OUR CULTURE

We believe in celebrating unique ideas and embracing different points of view. We strive to source, engage, and retain diverse and talented people. We invest in our people through continuous learning opportunities and nurture the exchange of ideas. We cultivate a culture of belonging because better people make better companies, and better companies build better communities.

Personal Characteristics

• Strong communicator and collaborator.

• Critical thinker and problem-solver.

• Customer-focused with a passion for the employee experience.

• Self-starter with a proactive mindset.

• Flexible, highly organized, and detail-oriented.

• Professional appearance at all times.

Competencies

• Builds networks

• Courage

• Curiosity

• Growth mindset

• Inclusive

• Business insight

• Communicates effectively

• Resourcefulness

ABOUT OUR COMPANY

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Benefits Built for You

At our company, we offer competitive, market-based compensation that rewards performance and supports career growth.

Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness - social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

Howard Hughes

Today, our company carries forward the collective legacy of four innovative placemakers-James Rouse, George Mitchell, Victoria Ward, and Howard Hughes-who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants. Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: The Merriweather District in Columbia, Maryland; The Woodlands, The Woodlands Hills, and Bridgelandin the Greater Houston, Texas area; Summerlin in Las Vegas; Teravalis in the Phoenix West Valley; and Ward Villagein Honolulu, Hawai'i.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.