Admin Assistant 2

The Office of Advising Strategies is seeking an energetic, detail-oriented, and highly organized Administrative Assistant 2 to help us advance student success across campus. This position plays a key role in supporting our programs, projects, and day-to-day operations.

This position will work alongside our diverse
set of specialized areas
that serve the advisement and student success community. This requires a
range of skills and a
knowledge of organizational policies and procedures. The successful candidate will support and spend time at both the Transfer and Transition Student Center (Bldg. 85) and the Testing and Training Center (Casas del Rio). Regardless of location, our work will always focus on student
success.

What you will do:

• Serve as the first point of contact for students, staff, and faculty-providing friendly, professional assistance.
• Coordinate schedules, meetings, and events for the Advising Strategies team.
• Assist with managing communications, including emails, phone calls, and written correspondence.
• Maintain and organize office records, databases, and files.
• Support projects related to academic advising, retention, and student engagement.
• Process invoices, track budgets, and manage office supplies.

Consider applying to be part of our work:

• If you want to be part of a collaborative, student-centered team committed to making a difference.
• If you want to work in a dynamic, fast-paced environment where your ideas are valued.
• If you are looking to enjoy opportunities for professional development and growth within the university.

Fine Print:

• This position is not eligible for remote/hybrid work schedules.
• The current schedule for this position is M-F, 8-5 with the possible exceptions for flex on a case by case basis.

We look forward to meeting you.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• General
  knowledge of UNM and its policies and processes
• Desire to
  assist the UNM student population and support of Student Success Partners
• Knowledge of
  the Microsoft 365 product family beyond basic Office Suite.
• Ability to follow direction as demonstrated by specific requirements addressed in the cover letter.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.